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Bayshore Sanitary District


Regular Meeting of February 22, 2018 @ 7:00PM

Roll Call:

            The meeting was called to order at 7:08 P.M.

Present:           Gallagher, Quinteros, Rizzi, Swanbeck, Tonna
Absent:            None
Also:                Maintenance Director Landi,   Engineer Yeager, Counsel Quint and Clerk Landi

Oral and Written Communications(Concerning matters not on the Agenda; no action will be taken nor will extended discussion be permitted.)

(1)       Communications from members of the public

  1. Communications from members of the District Board and Staff

(3)       Acknowledgment of recent correspondence to the District
            The Clerk reported that we received a call for nominations from CSDA for a Board position in our region.

Consent Agenda:   (Any member of the Board or the public can request that an item be removed from the Consent Agenda.  If there are no objections all items are voted upon by one motion.)

(4)       Minutes of the  Meeting of January 25, 2018
(5)       Payment authorization for bills and compensation
(6)       Accept January 31, 2018 report on District’s current financial status
(7)       Accept January, 2018 checking account reconciliation

            A motion was made by Director Quinteros, seconded by Director  Swanbeck and passed by voice vote approving consent items 4-7. 

Board Reports – consideration of matters relating to:

(8)       President Gallagher
            (a)       LAFCo:  President Gallagher attended the Selection Committee meeting in Burlingame where the eleven districts represented gathered to appoint a special district member to serve on the countywide, consolidated redevelopment oversight board.  Chuck Bernstein, President of the Menlo Park Fire Protection District, and Joe Galligan, Mosquito Abatement & Vector Control District, made presentations on why they would like to serve on the oversight board.  The District representatives chose Chuck Bernstein as the special district representative and Joe Galligan as the alternate member.
            (b)       CSDA – Local Chapter:  No one attended the February 6 meeting.  The minutes of that meeting cited a report by Joe Sheridan and Joshua Cosgrove, Special District Commissioners, on LAFCo looking into a process to annex “islands” of 150 acres or less.  In response to Director Swanbeck’s question regarding these islands, the Maintenance Director displayed a map of the Daly City/Broadmoor area showing small parcels that would fall into the less than 150 acre category.  Ironically, some of these islands were the result of previous LAFCo annexations.
            (c)        Redevelopment Oversight Board:   There may be one more meeting in June.

(9)       Daly City:  City Manager Pat Martell will be retiring in May. 

(10)     Brisbane:  No report.

Staff Reports:

(11)     Maintenance Director – consideration of matters relating to:
(a)       Monthly report on District operations and maintenance:  All is well at the Carlyle Pump Station.  Performed a plan review for a remodeling project at 123 Oriente Street; no District permit required.  Met with the contractor doing the work at 2690 Bayshore (gas station).  A condition of their permit was that a cleanout had to be installed; discovered there is a cleanout about 2 feet from the mainline.  The Maintenance Director will monitor this project and Engineer Yeager will also follow-up.

(12)     District Engineer – consideration of matters relating to:  
            (a)       January meter reading data:  There were several rainfall events in January.  The average daily flow was 415,000 gallons.
(b)       Updated CIP/Master Plan:  We received an email from Pump Repair Service advising that they should be able to provide information with regard to pumps by March 5. 
            (c)        End of Year Procedures Manual:  Completion is dependent on  resolution from the SFPUC with regard to how we are going to proceed with the flow data.
            (d)       SFPUC response – evaluation of alternatives:  Engineer Yeager provided them with additional information about how we calculate the averages along with supporting spreadsheets.
            (e)       Point Martin 1 and 2:  Comments were submitted on the revised plans.  One item keeps popping up and that is the requirement for 2 cleanouts.  The Board was provided with a detail showing where the 2 cleanouts would be located.  The District cleanout goes in the public right-of-way.  The Daly City cleanout is located 2 feet from the face of the building.  For those lots with 30-40 feet from the public right-of-way to the face of the building, there will be 2 cleanouts.  The developer has advised that there are 8 properties where there is only about 3 feet from the public right-of-way to the face of the building and he questions why they still need 2 cleanouts.  Engineer Yeager’s thought is that if they were to adjust the right-of-way so instead of 3 feet you have 2 feet between building and right-of-way, they would meet both requirements.  A second option is to ask Daly City to waive the cleanout requirement.  The requirement for backflow valves, their location and how they are constructed is under Daly City’s jurisdiction since they are behind the public right-of-way.  There are about 30 lots which will require injector pumps; that was not shown on the original plans.  Again, since they are located behind the District cleanout, it is a Daly City jurisdictional issue.

            (f)        Robertson School:  No revised plans have been submitted.
            (g)       Capacity Entitlement – Recology & Golden State Lumber:  In spite of the customers having been alerted, this item was not agendized for the January meeting.  Therefore, no action could be taken.  Both parties were advised that we would be discussing the matter tonight.  Each were invoiced in August, 2017 and both said they had some leakage and/or were using water for dust control.  They asked that the billings be deferred while they tried to minimize usage and the Board agreed to give them time.  Recology could not find any leaks and have actually used more water in the current 8 month billing cycle vs. the prior 12 month cycle.  The Engineer recommends that we rebill them and also alert them that they will probably be billed for additional capacity again in 2018 since their water usage has continued to rise.  The same situation applies to Golden State Lumber.  Their usage has increased and they are using less water for dust control.  Relative to dust control, they were instructed to do a truck count and an allowance could be made for that.  However they have not done a good job of keeping records.  They have been encouraged to install a water meter.  They too, were unable to find any leaks.  The usage seems to be about right for the number of employees.  They will be billed accordingly and also advised that they will be billed again in 2018 since their water usage continues to rise.
            (h)       USA:  The Clerk and Engineer have been in contact with USA regarding alerts that we receive for properties outside the District; most involving the SF/SMC border.  They have a mapping issue which won’t be resolved for another couple months.  Engineer Yeager believes this is a statewide problem.  They were provided with our new map but that hasn’t corrected the boundary issue.  This is of concern because a portion of the annual billing is for the volume of calls.  USA claims that they cannot make any adjustment for the erroneous calls we receive.
            (j)        BAAQMD:  The Clerk advised Engineer Yeager that the District received a letter from the Bay Area Air Quality Management District stating they had not received notice of the new generator.  The Engineer forwarded them all the information he had previously provided and believes we are in compliance. 

(13)     District Counsel – consideration of matters relating to:
            No report.

(14)     District Clerk – consideration of matters relating to:           
            No report.

Old Business:     

(15)     Succession Planning
            Part of the planning has been the Maintenance Director’s attempt to meet with Tom Piccolotti of the North San Mateo County Sanitation District (NSMCSD).  President Gallagher called him, left a message but did not receive a response.  She emailed City Manager Martell explaining that the District  has been discussing succession planning and that it could perhaps include a cooperative arrangement with the NSMCSD.  Her response was prompt and she expressed willingness to meet with President Gallagher.  Manager Martell was provided with several dates to meet but has not yet responsed.  President Gallagher said she would like the Maintenance Director to attend the meeting.  Mr. Landi’s thought is to have emergency and preventive maintenance services provided by the NSMCSD while he continued to serve as Maintenance Director and monitored the Carlyle Pump Station (CPS).  He told the Board that from the late 1960’s to the mid 1970’s NSMCSD provided services to the District.  The Engineer opined that weekly inspection of the CPS could be done by Pump Repair Service.  In addition to the services described above, there is also the general maintenance and upkeep of the CPS and grounds.  An option for that could be to take on a part-time employee. 
            President Gallagher said that it seems that using a facilitator might be beneficial to work on a comprehensive, long-term succession plan.  Counsel Quint said when the Board is ready for this type of assistance, she can poll her colleagues since she is sure that other Meyers/Nave clients have availed themselves of this type of service.

(16)     Reconsideration of 2018 meeting schedule
            After consideration, it was decided that no change is necessary at this time.

New Business:
(17)     Reports on other matters:  no action will be taken

            A motion was made by Director Swanbeck, seconded by Director Quinteros and passed to adjourn the meeting at 8:08 P.M.  The next Regular Meeting is March 22, 2018 at 7:00 P.M.     

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