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Bayshore Sanitary District

Minutes

Regular Meeting of March 23, 2017 @ 7:00PM

Roll Call:

            The meeting was called to order at 7:07 P.M.

Present:           Gallagher, Quinteros, Rizzi, Swanbeck, Tonna
Absent:            None
Also:                Counsel Quint, Maintenance Director Landi, District Engineer Yeager, Clerk Landi and Xenia Gutowski

Oral and Written Communications(Concerning matters not on the Agenda; no action will be taken nor will extended discussion be permitted.)

(1)       Communications from members of the public
            Ms. Gutowski said that PG&E is doing some digging on Carter & Saddleback and she is wondering if the District is aware of what’s going on.  We have received USA notifications that PG&E is replacing a gas line.  Beyond that we have no additional information.
(2)       Communications from members of the District Board and Staff
            None
(3)       Acknowledgment of recent correspondence to the District
            None

Consent Agenda:   (Any member of the Board or the public can request that an item be removed from the Consent Agenda.  If there are no objections all items are voted upon by one motion.)

(4)       Minutes of the Regular Meeting of February 23 and Special Meeting of March 9, 2017
(5)       Payment authorization for bills and compensation
(6)       Accept February 28, 2017 report on District’s current financial status
(7)       Accept February, 2017 checking account reconciliation

            A motion was made by Director  Quinteros seconded by Director Swanbeck and passed approving consent items 4-7. 

Board Reports – consideration of matters relating to:

(8)       President Gallagher

  1. LAFCo:  There was a meeting on March 15, 2017.  No staff member of Director attended. 
  2. CSDA – Local Chapter:   The next meeting will be in May.

(c)        Redevelopment Oversight Board:   President Gallagher attended a meeting on March 1 which was a special meeting to execute the purchase and sale agreements for the two properties in the District.  The Board was provided with the bid list.  The old library site was sold for $691,300 and is reportedly going to be used for office space.  The 3001 Geneva Avenue property was sold for $809,000 to Habitat for Humanity to develop affordable housing.  The President reiterated her disappointment to the Oversight Board that the District wasn’t given the opportunity to possibly make an offer for the library site.
The Maintenance Director mentioned that there was a drill rig working at 3001 Geneva Avenue.  He isn’t sure if they were taking soil samples or boring for foundation.  The Engineer said that the City has been paying the minimum annual sewer service charge for the parcel; however, since this will be a multi-family unit additional fees will be levied.

(9)       Daly City:  In response to a question from Director Swanbeck, Director Tonna said that he has heard that the activity she has noticed at the drive-in property is in preparation for storage of vehicles.  Director Quinteros said this use was approved by the City Council about two years ago.

(10)     Brisbane:  No report.

Staff Reports:

(11)     Maintenance Director – consideration of matters relating to:
(a)       Monthly report on District operations and maintenance:   The Carlyle Station is operating properly.  The new, spare impeller was on display for the Board.  Mr. Landi explained where the impeller goes on each pump and how it functions.  During the discussion he mentioned that since construction of the Station, only one impeller has had to be replaced.
The Engineer received a call from Golden State Lumber advising that they were experiencing some sewer problems.  They had been advised by a plumber that the District’s main was causing the problem and they wanted to bring in a truck to clean the line.  The line was inspected via CCTV to locate their connection and look at the condition of the main.  It was determined that the line is connected directly into the manhole.  A report was sent to Golden State  Lumber advising them that they should flush out their lateral with a garden hose once a week to keep it clear.  They appreciated the District’s assistance.
Final inspection has been made at 88 Accacia Street.  We had previously inspected and approved the cleanout installation but the owner was required by Daly City to put in a new line.  When that was done the cleanout was relocated behind the property line.
The Maintenance Director reported that he observed a third discharge of 17,000 gallons at the Bayshore Elementary School site. 
Director Quinteros said that he saw two individuals marking with white paint on Rio Verde Street and wondered if anyone had any information.  Director Tonna said that the City is going to slurry seal the street and the interns charged to do the marking “over marked” the area.
The Maintenance Director said that the Accacia/Velasco project looks to be in the process of installing curbs and sidewalks.  He contacted the developer’s representative and advised them that they should have the District’s inspections done prior to installing sidewalks.
 
(12)     District Engineer – consideration of matters relating to:
            (a)       February meter reading data:  February was another wet month.  The average daily flow was 534,000 gallons and there was 8” of rain; slightly less than January.  Included in his monthly report is a memo with a graph developed to capture the I/I.   Even when there was no rain, there was I/I in February.  He will continue to track this to see when the daily flow goes back down to normal.  How does all this rain impact water quality?  The COD was less than the historical average which makes sense.  Suspended solids are a little higher during the heavy rainfall as is oil and grease.  This could be attributed to street debris and oil being flushed into the system during rainfall events.
 (b)      Carlyle Pump Station upgrades:  We received the formal submittal on the generator.  The Engineer prepared and submitted the Bay Area Quality Management District forms.  That needs to be submitted at the same time we are reviewing the generator submittals.  The generator will be shipped 10 weeks after we return the submittals which means it should be operational in mid-July.
(c)        Update CIP/Master Plan:  Nothing to report.
            (d)       PG&E Agreement:  We sent a draft agreement to PG&E, they forwarded it  their counsel.  There was some insignificant wordsmithing which did not change the intent.  One change that is unacceptable is that they want the agreement to apply only to the CCTV work not the construction and they reason that is because they have a franchise agreement with Daly City to work in the street.  However, when they cross our utilities they must have a permit.  They also do not want to pay the $755 for staff time charged for the unpermitted work at 236 Rio Verde Street.  They have provided a $1,000 deposit toward the costs of the proposed annual agreement.  Due to the unanticipated back and forth, very little, if anything, is left of that deposit.  The Engineer will send them a memo with attachments advising that the deposit is almost gone and if they do not work cooperatively with the District, no permit will be issued. Instead each of the contractors they hire to do work in the District will be required to secure a permit and pay fees.  Emergency work for the health and safety of the public would be allowed.
            (e)       Daly City Memorandum of Understanding:  This was prepared based on  Counsel Bakker’s recollection.  It is more legalese than what is necessary to work at a staff level.   Counsel Quint said that a brief memo could cover the intent—perhaps a one page document.  Counsel and the Engineer will revise and provide President Gallagher with an amended protocol agreement.
            (f)        New industrial discharge permits:  A groundwater permit was issued for the Bayshore Elementary School site.  They have had three discharges and will likely have one more.  Another permit was issued to PG&E.
            (g)       Zayo Group:  This developer has been very easy to work with.  They are installing some telecommunications apparatus in the Geneva/Pueblo area.  In less than one month they submitted their permit application and the permit fee.

(13)     District Counsel – consideration of matters relating to:
            No report

(14)     District Clerk – consideration of matters relating to:           
            (a)       Grand Jury recommendation(s) implementation:  R8 and R9:  These two recommendations deal with annual notifications to District rate payers.  Much of the information recommended in these communications can be found on the District’s website.  After consideration it was the consensus of the Board that Recommendations 8 and 9 will not be implemented.
            (b)       Grand Jury inquiry re website content:  This inquiry provided a list of their required and optional items for the District’s website.  Most of those items are already on the website.  Two  of the optional items listed will not be added.
            The Clerk will submit the Board’s responses to the Grand Jury tomorrow.

Old Business:     
                  None

New Business:
           
(15)     Performance/self-evaluation of key management areas; Grand Jury R6
            Continued to the April 27 meeting.

(16)     Reports on other matters:  no action will be taken
            None

Adjournment:

            A motion was made by  Director Rizzi, seconded by Director Quinteros and passed to adjourn the meeting at 8:28 P.M.  The next Regular Meeting is April 27, 2017 @7:00 P.M.

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