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Bayshore Sanitary District

Minutes

Regular Meeting of February 19, 2015 @ 7:00 P.M.

Opening of Meeting

The meeting was called to order at 7:02 P.M.

Roll Call:

Present:           Gallagher, Quinteros, Rizzi, Swanbeck, Tonna
Absent:            None
Also:                Maintenance Director Landi, District Engineer Yeager, Clerk Landi and District Counsel Quint


Oral and Written Communications

(Concerning matters not on the Agenda; no action will be taken nor will extended discussion be permitted.)

  1. Communications from members of the public 
    None
  2. Communications from members of the District Board and Staff
    The Maintenance Director reported that the abandoned pump station on Tunnel Road was broken into and vandalized.  The door was cut off, motors were taken apart and copper wire removed.  There is water in the lower level.  Both doors are gone and holes were cut through the fencing.  We need to figure out how to secure the building until a decision is made about its disposition.  This happened sometime during the last 2-3 days.  The Maintenance Director was advised by Counsel to make a report to the Brisbane Police Department.
  3. Acknowledgment of recent correspondence to the District
    None

Old Business:

  1. General discussion of Director and Contract Staff succession planning
    This discussion started several months ago.  President Gallagher asked the Maintenance Director what his plans were and what he thinks should be done going forward.  He responded that he is not planning to update his equipment.  He suggests the District contract with a provider to handle emergency response to overflows and the preventive sewer line cleaning.   He would like to remain as Maintenance Director for a few years.  He would monitor whoever takes over the emergency response and cleaning but would continue to manage the Carlyle Station operation, USA markings and inspections.  And then after three years or so, the entire scope of service could possibly be turned over to that new provider.
    The North San Mateo County Sanitation District, now a subsidiary of Daly City, operated the District from 1967 to about 1981 and Mr. Landi was an employee of that District.  The Board may want to consider contacting Patrick Sweetland and open a conversation to determine if they might be interested in providing the emergency and sewer line cleaning service.  Another option is to try to find a private contractor.  That may not be a problem for line cleaning but all the regulations with regard to overflows could pose a problem if they don't routinely work within those regulations.  Approximately a year ago he had a discussion with the Brisbane Roto Rooter owner but was not sure if he was interested.  He thinks that working with a public agency would be best.  Another possible entity to consider is South San Francisco.
    Engineer Yeager said he wants to include documentation of the maintenance activities in the SSMP; there will be a section on cleaning trouble spots.  He will also index the CCTV logs and develop a program for updating; what should be televised on a 3 or 5 year cycle.  When we approach someone we would then have a scope of service.  He added that the District has done a great job of managing their funds and maintaining the system and should continue to provide oversight.  The institutional knowledge has to be memorialized.  However, he believes that preserving a special district is the way to go; we have the structure.
    President Gallagher pointed out that we also need to discuss the entire future of the District including Director succession.
    After lengthy discussion there was consensus that the NSMCSD is the logical first agency to approach to see if they would be interested.
  2. Community outreach 
    This would be some activity to celebrate the 90th anniversary of the formation of the District.  President Gallagher's initial thoughts are to host a one or two day open house and invite the residents.  Another thought was to make an educational presentation at the local school.  It was also suggested that we put a banner on the property visible to passersby.  The Clerk will check with CSDA and CASA to see if they have any material or thoughts on how a district could celebrate this milestone.  The Maintenance Director said that perhaps a video could be created covering the history and operations of the District.  The target date for an event is late September or early October.  Things to think about - video, invitations, location, budget, promotion, etc.  Counsel suggested forming a two Director ad hoc committee who could work and plan outside a regular board meeting.  This item is continued to the February 26 meeting.

 

 

New Business:

  1. Ethics Training
    All Directors are due to renew their AB1234 Ethics Training.  The complimentary video presentation is viewable via CSDA until March 2.  Counsel's fee to conduct training is approximately $1,000.  President Gallagher said another option would be to purchase a large screen TV for the Board Room and the Directors take the training together.  While there is cost involved for the purchase of a TV, it is an asset that could be used for viewing photos of the District's system, video inspections, visuals to aid reporting by staff, etc.  It was agreed that a television will be purchased and the Board will meet at 5:30 P.M. on February 26 to take the ethics training as a group.
  2. Robertson School proposed redevelopment
    The Engineer received a call from Daly City after the January meeting.  They said that the Bayshore School District was going to redevelop the site at 1 Martin Street.  The Engineer and President attended a preplanning meeting at the City.  The School District is proposing to consolidate two schools onto one site.  The Robertson property will be redeveloped into a 76 home neighborhood.  The School District wants to put a package together will all the approvals and then they will find an interested developer.  They plan to extend Martin Street all the way through to Linda Vista.  From a utility standpoint it is fairly basic.  They will need to perform to the District's standards.   The Engineer provided a letter outlining the fees which would be about $250,000 for the District plus the SFPUC connection fee.  If all the students are consolidated into one school they will likely exceed their capacity entitlement at that site.
    The homes will be clustered.  Lot sizes are 2500 square feet and the 2-story homes are 2000 square feet.  There is one public road and then narrower spurs to the individual streets.  The Maintenance Director expressed concern over the placement of manholes.  If they are in the middle of the street there will be no problem from a maintenance standpoint.
  3.   Reports on other matters:  no action will be taken

            None


Adjournment:

            A motion made by Director Rizzi, seconded by Director Swanbeck and passed to adjourn the meeting at 8:51 P.M.  The next Regular Meeting is February 26, 2015.

 

 

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