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Bayshore Sanitary District

Minutes

Regular Meeting of March 28, 2013 @ 7 P.M.

Opening of Meeting:

The meeting was called to order at 7:03 P.M.

Roll Call:

Present: Gallagher, Quinteros, Rizzi, Swanbeck, Tonna
Absent: None
Also: Maintenance Director Landi, District Counsel Bakker, District Engineer Yeager and Clerk Landi

Oral and Written Communications:

(Concerning matters not on the Agenda; no action will be taken nor will extended discussion be permitted.)

  1. Communications from members of the public: None
  2. Communications from members of the District Board and Staff: None
  3. Acknowledgment of recent correspondence to the District
    Correspondence received since the last meeting was included in the monthly meeting packet. We have recently received a request from CASA encouraging districts to write to members of the State Assembly in opposition of AB 371. If enacted the bill would allow Kern County to create an ordinance prohibiting the land application of sewage sludge primarily from Orange and Los Angeles Counties. It was the consensus of the Board to take no action.

Consent Agenda:

(Any member of the Board or the public can request that an item be removed from the Consent Agenda. If there are no objections all items are voted upon by one motion.)

  1. Minutes of the Regular Meeting of February 28, 2013
  2. Payment authorization for bills and compensation
  3. Accept 2/28/13 report on District's current financial status
  4. Accept February, 2013 checking account reconciliation.

A motion was made by Director Quinteros, seconded by Director Swanbeck and passed by voice vote approving the consent items which include payment by check numbers 5586-5598 and Director payroll.

Board Reports:

Consideration of matters relating to:

  1. President Gallagher
    1. LAFCo: The Maintenance Director attended the March 20th meeting. There was a contingent representing the Highlands Recreation District. The staff recommendation was to reaffirm their sphere of influence. There was also discussion regarding fire protection services in the Highlands area.
      Crystal Springs Sanitation District and 9 other small districts are under the County's jurisdiction. It was suggested that cities take them over or that some small districts merge. Another option not mentioned was to outsource for services.
    2. CSDA – Local Chapter: No report.
    3. Redevelopment Oversight Board : There were no meetings this month.
  2. Daly City: The apartments on the former El Rancho Market property are almost 100% occupied.
    Director Swanbeck distributed a survey analyzing salaries, pensions and benefits for the City of Daly City which was prepared by the Original Daly City Protective Association.
  3. Brisbane: Director Swanbeck attended the CAG meeting last week. There was a presentation regarding wind and solar power and renewable energy.
  4. Maintenance Director – consideration of matters relating to: Monthly report on District operations and maintenance: Carlyle Station is operating properly.
    1. There was a first time call at 944 Schwerin Street. The cleanout was overflowing and a power rodder was used to remove a root obstruction. The line was televised and as expected, roots are a problem in this line segment on Schwerin Street.

Staff Reports

  1. District Engineer – consideration of matters relating to:
    1. February meter reading data: The flow data information is consistent.
    2. Capacity entitlements: When calculations were made last year the Bayshore Elementary School and Alpine Motel were notified that they had exceeded their entitlement. The School provided documentation regarding leaks that had since been repaired. New/recent water meter readings indicate that the repairs have reduced their usage and they are now within their entitlement. The Alpine Motel had problems with pipes leaking in walls. Based on more recent meter readings, the repairs reduced their usage but they still exceed their capacity; they will be billed accordingly.
    3. Samoan Church: The Engineer provided a table analyzing their usage beginning in 1988-89. It has been determined that the only non-residential unit is the church. All other structures are single family homes. The highest water usage rate was during the period 1988-1993 and then it dropped significantly. The usage increased last year and appears to be trending upward again this year. President Gallagher suggested that we inquire about what activity(ies) are going on that have caused this spike in usage. If the property had been included in the 1988-1989 allocation proceedings, they would have approximately 1,000 units of capacity. District Counsel is still working on a resolution of this matter. The President said it would be fair to set their capacity at the 1988-89 usage rate since this is our mistake not theirs. The Engineer has all the records so it will be a simple matter to determine the allocation.
    4. 365 Accacia Street: A repair was made to the lateral at this property using trenchless technology. That triggered the need to address lateral and main line repairs using trenchless technology in the District's Specifications. The Engineer and Maintenance Director have reviewed a spec that is being used at Granada Sanitary District and agree that it would work well for the District as well. The Engineer will prepare an amendment to the Standard Specifications for consideration at the April meeting.
    5. SFPUC annual service charge: The SFPUC has requested that a few minor adjustments be made in the way that the calculation is computed. They are proposing a tightening up of their definition on the 36" pipe exclusion and will also be giving the District a credit for bonds. For the second half of this fiscal year they will make the calculation using the new method which takes into consideration volume and strength. They had originally estimated some quantities for strength; however, samples were taken and we now have real numbers. The Engineer has obtained sampling figures from the Southeast Treatment plant and they are similar to those taken at the Carlyle Station. The new formula will result in cost savings because the waste strength is significantly less than the SFPUC anticipated. The Engineer agrees with their calculations but is asking for documentation about where some of the numbers come from. The SFPUC would like a response from the Board indicating that the changes are administrative and that we agree with the methodology. Counsel does not feel that these changes require an amendment to the contract. There was consensus that these changes are not substantive and no further action is necessary.
    6. Crystal Springs Pipeline #2: Ranger Pipeline has provided data on the volume discharged and can now be billed. The SFPUC owes an additional $900 for the engineering, inspection, etc. for this project. The Engineer will issue a bill.
  1. District Counsel – consideration of matters relating to:
    1. Samoan Church capacity entitlement: Continued to April meeting.
  2. District Clerk – consideration of matters relating to: No report.
    1. State Compensation and liability insurance inquiry: The opinion seems to be that the change in the manner in which Directors are compensated makes no difference as it relates to compensation insurance. That is, as we learned in 2011, Directors were not covered even though the District had maintained a policy for many years. The District's liability policy provides some limited coverage for Directors while conducting District business.
    2. Last month the Clerk was directed to make an inquiry with Daly City with regard to the U.S. Postal Service building on Bayshore Highway. They were contacted and the only recent activity the City is aware of is a permit that was issued for roofing. The Maintenance Director reported that there continues to be electrical and landscape work being done. There was speculation that the work is being done in preparation to market the property.

Old Business:

None.

New Business:

The Spring CASA meeting is April 24-26 in Newport Beach. Information was distributed but no Director will attend.

Material regarding AB 416 was distributed in the meeting packet. This bill proposes the creation of the Local Emission Reduction Program which will allocate funding to local government for grants to develop and implement greenhouse gas emission reduction projects. There was brief discussion but no action will be taken.

Director Swanbeck briefly reported on a CSDA webinar she participated in regarding CEQA reform. She was amazed to hear about the large number of lawsuits challenging CEQA findings.

  1. Reports on other matters - no action will be taken: None

Adjournment:

A motion was made by Director Quinteros, seconded by Director Swanbeck and passed to adjourn the meeting at 8:03 P.M. The next meeting is April 25, 2013.

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