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Bayshore Sanitary District

Minutes

Regular Meeting of August 27, 2009 (see the Agenda)

Opening of Meeting:

The meeting was called to order by President Gallagher at 7:05 P.M.

Roll Call:

Present: Gallagher, Quinteros, Rizzi, Swanbeck, Tonna
Absent: none
Staff: Clerk Landi, Engineer Yeager, District Counsel Bakker, Maintenance Director Landi

Oral and Written Communications:

  1. Communications from members of the public
    None
  2. Communications from members of the District Board and Staff
    None
  3. Acknowledgment of recent correspondence to the District
    Copies of correspondence were provided in meeting packets.

Consent Items:

(Any member of the Board or the public can request that an item be removed from the consent agenda. If there are no objections all items are voted upon by one motion.)

  1. Minutes of the Regular Meeting of July 23, 2009
  2. Payment authorization for bills and compensation
  3. Accept 7/31/09 monthly report on District’s current financial status
  4. Accept July, 2009 checking account statement reconciliation

    A motion was made by Director Swanbeck, seconded by Director Quinteros and unanimously passed by voice vote to approve the Consent items which include payment by check numbers 4832-4852.

Board Reports – consideration of matters relating to:

  1. Director Gallagher
    1. LAFCO: There was no meeting.
    2. CSDA: The meeting was on August 4th Eldred Haggins, a Director for the East Palo Alto Sanitary District, was elected President. Martha Poyotos, LAFCo Executive Officer, was the speaker. She answered questions regarding districts merging, detachments and related topics. Counsel said there is talk about consolidations, dissolutions, detachments by different counties due to the current economical conditions. Districts are doing very well financially and, therefore seem to be the most likely targets of such action. He explained how a city might initiate a proposal to take over a district.
  2. City of Daly City:
    1. No report. There was discussion of a rumor circulating that the City is considering requiring a permit to sell your house. The City contends this is a misrepresentation and that their intent is to try to halt fraudulent sales by property size and description being misrepresented.
  3. City of Brisbane:
    1. Attended CAG Executive Committee today. A report is coming out on September 3rd covering the Schlage Lock remedial action procedures. There has been some talk about Brisbane being one of the sites for a high speed rail yard.

Staff Reports:

  1. Maintenance Director – consideration of matters relating to:
    1. Monthly report on District operations and maintenance: The monthly report is self explanatory. A video inspection was performed on approximately 600-700 feet of the 21” line on Tunnel Avenue. We have known that this line is problematic but have been waiting for development of the area by UPC. This line is corrugated metal, contains sludge and mud and will be monitored. Staff will discuss this further and report to the Board at the September meeting.
      Mr. Landi also reported that 15 yards of compost
  2. District Engineer – consideration of matters relating to:
    1. 2665 Geneva Avenue: The Engineer sent a letter to the developer, Fergus O’Sullivan, as directed at the last Board meeting. He explained that no sewer service charges were levied for prior years and that charges would be levied for Fiscal Year 2009-10. It was also explained to Mr. O’Sullivan that he could attend this meeting to address the Board.
    2. Extra Capacity Entitlement Charges: Payment has been received from the Palace Laundromat at 2800-04 Geneva Avenue. A corrected billing was sent to the Geneva Laundromat.
    3. Brisbane Landfill: The meter has been installed and two readings have been taken. So far they are only discharging 6-7 gallons per day.
    4. SFPUC Rebate Calculations: No report at this time.
  3. District Counsel – consideration of matters relating to:
    1. Saddleback sewer service charges: Jen Faught is working with San Francisco to try to have delinquencies placed on the San Francisco property tax rolls. Alternatively, we can advise the property owners that we plan to place a lien on their property. Director Tonna said that perhaps the District should consider the expense vs. the amount outstanding—to date the expense exceed the delinquent sewer service charges. The Clerk suggested that the District consider small claims court action. There was discussion about service to these particular properties, the merits of continuing to work with San Francisco, etc.
  4. District Clerk – consideration of matters relating to:
    No report.

Old Business:

None

New Business:

  1. LAIF Annual Conference, October 21-22, 2009
    The Clerk reviewed the Conference schedule. No Director will attend.
  2. Draft FY 2008-09 Audit
    The Engineer said he noted that the auditor uses 80 year life for lines vs. his use of 100 years of life. He also said that he provided a spread sheet of assets and improvements. The valve replacement was not included in the Engineer’s records. The Engineer would like to know how the auditor calculates the depreciation. The President believes he is using the same schedule as the prior auditor, Vavrinek, Trine, Day & Co. The draft audit was discussed. The President and Clerk will meet to finalize information needed to complete the audit.
  3. September 29th SSO Public Meeting in Oakland
    No one will attend the meeting.

Closed Session:

  1. Conference with Legal Counsel – existing litigation (Subdivision [a] of Section 54956.9)
    Bayshore Sanitary District v. City & County of San Francisco, San Francisco
    Public Utilities Commission: Case No. CGC 07-469434
    The Closed Session began at 8:11 P.M. and ended at 8:20 P.M. No reportable action was taken during the Closed Session.

Adjournment:

A motion was made by Director Quinteros, seconded by Director Swanbeck and passed to adjourn the meeting at 8:30 P.M. The next meeting is September 24, 2009.

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