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Bayshore Sanitary District


Regular Meeting of April 23, 2009 (see the Agenda)

Opening of Meeting:

The meeting was called to order by President Gallagher at 7:00 P.M.

Roll Call:

Present: Gallagher, Quinteros, Rizzi, Swanbeck, Tonna
Absent: None
Staff: District Counsel Bakker, Maintenance Director Landi, District Engineer Yeager and Clerk Landi

Oral and Written Communications:

  1. Communications from members of the public

  2. Communications from members of the District Board and Staff

  3. Acknowledgment of recent correspondence to the District

    The Clerk mentioned that the CASA Conference is April 29-May 1 and funds have been budgeted. At this time, no Director is planning to attend.

Consent Items:

(Any member of the Board or the public can request that an item be removed from the consent agenda. If there are no objections all items are voted upon by one motion.)

  1. Minutes of the Regular Meeting of March 26, 2009
  2. Payment authorization for bills and compensation
  3. Accept 3/31/09 monthly report on District’s current financial status
  4. Accept March, 2009 checking account statement reconciliation
    A motion was made by Director Quinteros, seconded by Director Swanbeck and passed approving the consent agenda including payment of bills by check numbers 4767-4782.

Board Reports – consideration of matters relating to:

  1. Director Gallagher
    1. LAFCO: The April meeting was cancelled. There was discussion of the escalating cost for LAFCo and the expense caused by the State legislative action related to the municipal service reviews.
    2. CSDA: The next meeting is May 5th and will be held at the Samtrans Building in San Carlos. It was mentioned that it is time to elect new officers.
  2. City of Daly City:
    1. The President received a letter from City Manager Martell requesting that the District adopt a resolution supporting Senator Yee’s bill to declare the Cow Palace northern parking lot as surplus property. Director Rizzi reported that there have been minor changes made to the bill.
  3. City of Brisbane: Clay Holstine spoke to the CAG regarding the draft EIR for the Baylands which is scheduled to be released in December.

Staff Reports:

  1. Maintenance Director -- consideration of matters relating to:
    1. Monthly report on District operations and maintenance: The monthly report is self explanatory.
      1. Mr. Landi reported on a service request at 612 Schwerin Street across from the Dairy Queen Market. The reporting party was insistent that the District’s main was causing her to experience sewer backups. The mainline was televised and the lateral connection for the property is fine. It was suggested that if the problem persists, the property owner may want to install a proper cleanout.
      2. We received a call regarding 1047-1049 Schwerin Street – the pavement is sinking where laterals were installed approximately 5-6 years ago. The Maintenance Director believes this could be due to poor compaction of the trenches. The lines will be video inspected and if no problem is detected, Daly City will be advised that the pavement needs to repaired.
      3. Daly City reported that there is a depression in the street in front of 269 Bay Ridge which happens to be over the District’s sewer main. The line was inspected today and there is no problem. Daly City will be advised that they need to repair the depression.
    2. CAL WARN seminar report: This is a mutual aid consortium of California agencies who would/could assist one another in the case of a catastrophe or natural disaster. Responding agencies are reimbursed by FEMA. The WARN program is going nationwide. Counsel suggested that the logistics of how a response would be handled by the District’s contract staff should be worked out.
  2. District Engineer – consideration of matters relating to:
    1. Annual Sewer Service Charge Report: The Engineer is in the process of collecting the data needed for the annual report. A draft report will be available for the June budget meeting.
    2. Geneva Laundromat: In response to Director Tonna’s inquiry at the last meeting, the water usage status for the two Geneva Avenue Laundromats has been reviewed. A table with the numerical data was reviewed. This water usage information indicates that the Geneva Laundromat had slightly less usage once the Palace Laundromat was reopened. However, on an annual basis, the Geneva Laundromat is still over their capacity. They will be billed for the additional capacity once April water meter readings are received from Daly City.
    3. Brisbane Planning and Zoning Commission: As discussed at the March meeting, a letter was sent regarding the SFO Shuttle parcels.
  3. District Counsel – consideration of matters relating to:
    1. Discussion of process re increasing connection/capacity/entitlement fee: Several months ago during discussion of the connection fee, Counsel advised that he would look into the process that must be followed to increase the fee. He felt that there was a simplified process that would still comply with Prop 218. There is now case law that eases the hearing process to follow when considering connection/capacity fee increases. Notices must be mailed to people who have expressed an interest within the past 12 months; there are none. Counsel did offer that many of his clients choose to publish a hearing notice even though it isn’t required. The Engineer said that we will have the calculation in July.
  4. District Clerk – consideration of matters relating to:
    1. The Clerk reported that there are 3 Saddleback property owners who have not paid either installment of their annual sewer service charges. This is a higher than normal delinquency rate and the District has been unable in the past, to have San Francisco place the delinquent charges on the tax rolls. The Clerk suggested that we advise San Francisco about this collection problem and going forward, have them bill the 27 property owners.

Old Business:

  1. CASA Private Lateral Sewer Survey: This will be discussed at the CASA conference. Counsel may have something to report at the next meeting.

New Business:

  1. Reports on other matters; no action will be taken
    The Clerk reported on an inquiry which came through CASA from a sanitation district in Santa Clara County. That District wanted to speak to another collection system agency regarding costs for O&M, engineering, etc. The Maintenance Director spoke to one of the directors and the Clerk provided information regarding contract staff fees.

Closed Session:

  1. Conference with Legal Counsel – existing litigation (Subdivision [a] of Section 54956.9)
    Bayshore Sanitary District v. City & County of San Francisco, San Francisco Public Utilities Commission; Case No. CGC 07-469434

    The Closed Session began at 8:06 P.M. and ended at 8:15 P.M. No reportable action was taken.


A motion was made by Director Swanbeck , seconded by Director Quinteros and passed to adjourn the meeting at 8:16 P.M. The next meeting is May 28, 2009.

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