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Bayshore Sanitary District

Minutes

Special Meeting of June 26, 2008 (see the Agenda)

Opening of Meeting:

The meeting was called to order by President Gallagher at 3:47 P.M.

Roll Call:

Present: Gallagher, Quinteros, Rizzi, Swanbeck
Absent: Tonna
Staff: Clerk Landi, District Engineer Yeager, and Maintenance Director Landi

FY 2008-2009 Budget Workshop:

The workshop began with discussion of (1) whether or not it is prudent to balance the FY 08-09 budget with the expectation of receiving any property tax revenue; and (2) the current sources of property taxes. There was consensus that given the financial deficit at the State level, it would may be unwise to count on receiving property tax.

The budgeting process began with the revenue accounts. The Engineer expects that sewer service charge revenue will be much the same as FY 07-08. The Clerk said that it is likely that the District will receive a final cleanup check shortly. The total estimated Operating Revenues are $1,030,000. The Non-Operating Revenues are projected to be $135,000. The Total Revenues and Contributions total $1,165,000. The Operating Expenditure accounts were reviewed one-by-one and preliminary amounts for FY 08-09 were set. Total Operating Expenditures are $1,048,300. Capital Improvement Projects total $52,500 and there will be a $64,200 Contribution to Contingency Funds. Total Expenses and Contributions for FY 08-09 are $1,165,000. These figures are subject to change prior to formal adoption of the budget in July.

A motion was made by Director Swanbeck, seconded by Director Quinteros and passed by voice vote to recess the meeting at 5:09 P.M. The Special Meeting was reconvened at 6:15 P.M.

Roll Call:

Present: Gallagher, Quinteros, Rizzi, Swanbeck, Tonna
Absent: None
Staff: Clerk Landi, District Engineer Yeager, and Maintenance Director Landi, Jennifer Faught for District Counsel Bakker

Oral and Written Communications:

  1. Communications from members of the public
    None
  2. Communications from members of the District Board and Staff
    President Gallagher reported on a conversation with the State Controller. They had not received a copy of our 6/30/07 balance sheet with the annual reporting. She added that our auditor’s statement and our 6/30/07 balance sheet are in balance. The audit has been thoroughly reviewed, is acceptable and can be placed on the website.
  3. Acknowledgment of recent correspondence to the District.

    Director Quinteros distributed a flyer regarding a Daly City Planning Commission Notice of Public Hearing for 2665 Geneva Avenue. It is to obtain condominium map approval for 72 residential units and three ground floor retail units. This is a bit curious since the building has been under construction for quite sometime.

    The Clerk was requested to place discussion of the CSDA and CASA conferences on the July agenda.

Consent Items:

(Any member of the Board or the public can request that an item be removed from the consent agenda. If there are no objections all items are voted upon by one motion.)

  1. Minutes of the Regular Meeting of May 22, 2008
  2. Payment authorization for bills and compensation
  3. Accept 5/31/08 monthly report on District’s current financial status
  4. Accept May, 2008 checking account statement reconciliation

    A motion was made by Director Quinteros, seconded by Director Swanbeck and unanimously passed by voice vote to approve the Consent Items 4-7 which include payments by check numbers 4578-4593.

  5. Resolution No. 02-08 establishing Fiscal Year 2008-2009 Appropriations Limit
    A motion was made by Director Quinteros to adopt Resolution No. 02-08 setting the appropriations limit for fiscal year 2008-2009. The motion was seconded by Director Rizzi and unanimously passed by voice vote.

Board Reports – consideration of matters relating to:

  1. President Gallagher
    1. LAFCO: President Gallagher did not attend the last meeting. It is her understanding the municipal reviews for the coastside were approved subject to consideration of consolidating the water and sewer districts to one district for each discipline.
    2. CSDA: Net meeting will be in August.
  2. City of Daly City: No additional information.
  3. City of Brisbane: President Gallagher did not attend the last CAG meeting. She mentioned that Universal Paragon has committed to sponsor the CAG’s mailing and outreach.

Staff Reports:

  1. Maintenance Director -- consideration of matters relating to:
    1. Monthly report on District operations and maintenance: The monthly report is self explanatory. The Carlyle Station is operating satisfactorily. The valve project is in progress. Pump Repair Service has completed the suction valve portion of the work and are ready to proceed inside the station to install the discharge valves; probably on Monday June 30th. Mr. Landi reported that they will try to do this during the day and have determined that we have about 3-3½ hours of storage. The work should be complete in approximately 2 weeks.
  2. District Engineer – consideration of matters relating to:
    1. PG&E truck washing facility: When the report was prepared we had only received a conceptual layout about how they were going to the divert rain and storm water away from the sewer. Formal plans have been received but not yet reviewed.
    2. SFPUC – rebate calculations: The Engineer spoke to Bill Laws, SFPUC, who indicated he had a counter proposal. However, he did not want to discuss this proposal until he spoke to their counsel. Counsel Faught said that she spoke to the SFPUC counsel who indicated that co-counsel is out of town through July 4; she will follow-up.
    3. SFPUC rehabilitation of existing 66” transmission: This is a big project which extends from the Crystal Springs reservoir to the other side of Geneva. A portion is within the District and impacts the sewer line on Main Street. They have not yet responded to Engineer Yeager’s comments regarding how they will protect the District’s facilities. There are areas where they will have to replace District facilities.
    4. Geosyntec – Brisbane landfill: This project is for the seepage that will eventually be pumped to the District’s manhole. Geosyntec has selected a contractor and will hold a preconstruction meeting tomorrow.
    5. 2007-2008 CIP & time extension motion: Construction should be complete when they finish the Main Street portion this evening. They will be complete except for some minor cleanup items. It appears that they will not need a time extension. Shaw Pipeline has not requested a payment in June. The Maintenance Director reported that Shaw began on June 16th on Schwerin Street where they replaced 3 laterals, abandoned a manhole, bypassed a section of 6” line and replaced it with an 8” pipe with an inside drop. They proceeded to the school lateral on Schwerin, followed by Accacia, Rio Verde, and Ottilia. The project has gone well and the crew and foreman are very good. They are currently curing the pipe on the spot repair of the large main. They have scheduled the paving for tomorrow. On Monday there may be a little cleanup.

      As far as Daly City is concerned, a couple inspectors have shown up and one requested that all ditches be parallel to the street. The Engineer and Maintenance Director have decided that we will not have the contractor do the extensive paving Daly City requested—the street hasn’t been paved for at least 20 years. The District will deal with that if necessary in the future.

      The project was videoed and it was found that the line at 912 Schwerin was backed up; it was replaced by the contractor today at a different grade. Compaction tests were conducted. The Engineer said that when the contractor was doing the service at Schwerin and Ottilia they ran into some lampblack—it was replaced as backfill into the trench. Everywhere else, new material was hauled in.
    6. Kinder Morgan: This is regard to the Tank Farm which has not had a discharge for several years. Water builds up in the tanks and they discharge after it goes through an oil/water separator. There will be a discharge in July.
    7. BSD Website: Supplied some additional material.
    8. PG&E MSC groundwater discharge: This is the temporary discharge. PG&E notifies us prior to any discharge and then they report the discharge. There will be another discharge soon.
    9. APN 005-067-010, Geneva Laundromat additional capacity entitlement, direction (motion) on how to proceed: At the last meeting we talked about the entitlement for this property and it was decided that we should look at the historical data of both the laundromats on Geneva Avenue. The entitlement for the Geneva Laundromat is 4238 gallons per day (gpd); last year they used 5130 gpd--838 gallons extra. This year they have used more and now the discharge is 6420 gpd; 2192 gpd over the entitlement. If they were billed for the total amount, that would be about $26,000.

      The Palace Laundromat’s entitlement is 1400 gpd. The Geneva Laundromat’s overage still exceeds the Palace’s 1400 gpd. The Engineer feels that at a minimum they should be billed for the 792 gallons and the District should reserve the right to bill them the full amount if their usage continues as it has the last year or two. The Palace has only been reopened for a couple months and even assuming they use their established 1400 entitlement, the Geneva Laundromat is still over their capacity. There was consensus among the Board to bill the minimum 792 gallons per the Engineer’s recommendation.
    10. Annual Sewer Service Charge Report: Discussed during budget workshop.
    11. Accacia & Velasco Subdivision, acceptance motion may be requested: Revised plans were received, Mr. Yeager had additional comments which have not been responded to as yet.
  3. District Counsel – consideration of matters relating to:
    1. Santa Fe Pacific Pipeline – sewer connection for tenant building: In response to our recent letter SFPP Kinder Morgan responded to the Brisbane City Attorney telling them as the tenant they are responsible to comply with the District Ordinance. However, it is the property owner’s responsibility to comply with the terms of the original agreement with the District. There was discussion of the District’s options when ordinances are violated. It was also pointed out that the Kinder Morgan letter did not adequately respond to District Counsel’s letter. A copy of SFPP’s letter to Brisbane is not a response. Director Rizzi made a motion that a letter be written ASAP listing requirements, penalties, etc. and ask for proof within a specific time frame (prior to the 7/24 meeting) regarding their plan/commitment to come into compliance with the signed agreement and District Ordinances. Per the signed agreement the District has the right to terminate service to the entire tank farm property. Director Quinteros seconded the motion which was passed unanimously by voice vote. Counsel will draft a letter and circulate.
    2. Discussion of potential loss of property tax revenue in the State budget process: Counsel Faught read portions of a June 19th update from the State lobbyist. The letter explained that the parole realignment scheme is off track for now. But there is another prospect of the State borrowing from cities and special districts under Prop 1A.

      In regard to AB1986 the bill which proposed grading wastewater facilities, there was some question as to whether or not Counsel Bakker sent a letter of opposition on behalf of the District.
  4. District Clerk – consideration of matters relating to:
    1. No report.

Old Business:

None

New Business:

  1. Reports on other matters: no action will be taken

Adjournment:

A motion was made by Director Swanbeck, seconded by Director Quinteros and passed to adjourn the meeting at 7:43 P.M. The next meeting is July 24, 2008.

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