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Bayshore Sanitary District

Minutes

Regular Meeting of April 24, 2008 (see the Agenda)

Opening of Meeting:

The meeting was called to order by President Gallagher at 7:01 P.M.

Roll Call:

Present: Gallagher, Quinteros, Rizzi, Swanbeck, Tonna
Absent: None
Staff: Clerk Landi, District Counsel Bakker, District Engineer Yeager, and Maintenance Director Landi

Oral and Written Communications:

  1. Communications from members of the public
    None
  2. Communications from members of the District Board and Staff
    1. President Gallagher advised the Board that the Lee bill re declaring the Cow Palace surplus property, was amended to include just the 13 acre parking lot site. A small portion is in San Francisco but will be annexed to Daly City.
    2. The recent passing of former Director and Board President Gomez was acknowledged. A sympathy card will be sent to his family.
    3. Director Tonna advised that the 2nd laundromat on Geneva Avenue has been opened. The Engineer will contact the owner.
    4. Director Quinteros reported that the Palace Pharmacy is going to be replaced with a produce market.
  3. Acknowledgment of recent correspondence to the District.

    Correspondence was provided in the Director’s meeting packets.

Consent Items:

(Any member of the Board or the public can request that an item be removed from the consent agenda. If there are no objections all items are voted upon by one motion.)

  1. Minutes of the Regular Meeting of March 27, 2008
  2. Payment authorization for bills and compensation
  3. Accept 3/31/08 monthly report on District’s current financial status
  4. Accept March, 2008 checking account statement reconciliation

    A motion was made by Director Quinteros seconded by Director Swanbeck and unanimously passed by voice vote to approve the Consent Items which include payments by check numbers 4543-4560.

Board Reports – consideration of matters relating to:

  1. President Gallagher
    1. LAFCO: A meeting was held on the coast side last Wednesday. The Municipal Service Review prepared by the consultant was presented. There are a number of errors; will be brought back in June.
    2. CSDA: The annual dinner meeting is May 6th with a meeting of the Selection Committee to precede the meal. The Selection Committee members will elect a Special District commissioner and alternate commissioner. President Gallagher is standing for reelection as a commissioner.
  2. City of Daly City: There is a workshop May 8th, 7-9PM on Daly City’s General Plan. Director Swanbeck will attend if possible. She also attended a Wings of Change meeting regarding high density housing in Daly City.
  3. City of Brisbane: The CAG Executive Committee met today. Director Swanbeck attended the last CAG meeting; no quorum was present.

Staff Reports:

  1. Maintenance Director -- consideration of matters relating to:
    1. Monthly report on District operations and maintenance: The monthly report is self explanatory. The Carlyle Station is operating properly. Pump Repair is still working on preliminary prep work for the valve replacement project. Mr. Landi will contact them to get a definite start date. Regarding the service requests, 1 was a main blockage of grease at Talbert & McDonald and 4 were lateral calls.
    2. The Maintenance Director attended the CWEA conference in Sacramento. Much of the content was regarding the new wastewater regulations and SSOs. There was some talk among governmental regulatory agencies regarding the possibility of eventually requiring entities to take responsibility for cleanouts from the property line to the main. Forty percent of the agencies in California have not complied with the regulations. By some accounts, no one knows exactly how many wastewater facilities there are in California.
    3. Inspected the PG&E truck wash facility and the birms do not appear to be adequate. The Engineer will send the photos to PG&E and request a field meeting where the criteria they must meet will be explained.
  2. District Engineer – consideration of matters relating to:
    1. PG&E truck washing facility: Discussed above.
    2. SFPUC – rebate calculations: Bill Laws, SFPUC, has requested duplicate copies of some paperwork.
    3. SFPUC rehabilitation of existing 66” transmission: The deposit and class 4 permit application have not been received.
    4. Geosyntec – Brisbane landfill: They are going to install a collection system and a pumping facility to pump the leachate into the District’s system. Construction will begin once they receive their grading permit from the City of Brisbane.
    5. 2007-2008 CIP: Shaw Pipeline submitted the insurance certificate and the bonds. The submittals were reviewed by Counsel and were not on the proper forms. They have been requested to resubmit.
    6. Brisbane Baylands: No update. President Gallagher mentioned to the Executive Committee of the CAG that the District has been unsuccessful in setting up a meeting with Brisbane, San Francisco and Bayshore SD. The CAG President thinks that since there isn’t really a plan, just a concept, that may be why Brisbane has not responded to our request. There was discussion about the various potential development plans that have preliminarily discussed at various meetings and public forums.
    7. BSD website: Mr. Yeager has provided additional documents to Matt Jalbert.
  3. District Counsel – consideration of matters relating to:
    1. No report. In response to Director Tonna’s inquiry re the Brisbane Corp Yard, he was advised that the matter will be on the May agenda.
  4. District Clerk – consideration of matters relating to:
    1. The Clerk will attend the April 29th CSRMA backup and claims response seminar for the District.

Old Business:

  1. Website Subcommittee report:
    1. Some new content has been added — what not to flush or put down drains, services provided by the Engineer and Maintenance Director, how to report an emergency. The only thing remaining is a brief intro page. The FY 07-08 Budget will be added to the content. The Clerk will check with Matt Jalbert about the possibility of placing the original booklet of District regulations on the site.
    2. The 2006-7 Audit is not yet finalized. Once it is complete, it too, can be placed on the website. The Clerk spoke about the difficulties encountered this year in getting the audit completed in a timely fashion. Documentation has recently been requested which was available to the auditor when he visited the District in August, 2007. It seems apparent that the auditor had never done an audit of a sanitary district. The Clerk said the auditor had only been with the firm 2 weeks and had never done a government audit. For FY 07-08, the Engineer will provide the depreciation to the President and we will do the posting for that as well as accounts payable, accounts receivable, journal entries, etc.

New Business:

  1. Reports on other matters: no action will be taken
    1. The Engineer reported that sewer service charge report work will begin in May.
    2. The Maintenance Director said there appear to be 4-5 duplexes on the 500 block of Schwerin and also on Velasco. While they do share one APN, each unit should be charged the $125 per year fixed fee portion of the sewer service charge. The Maintenance Director will verify and provide the information to the Engineer.
    3. CSDA recently notified members in Region 3 that there is a vacancy on the Board. The Maintenance Director said he was interested and would apply to fill the unexpired term.

Adjournment:

After observing a moment of silence, a motion was made by Director Swanbeck, seconded by Director Quinteros and passed to adjourn the meeting at 8:02 P.M. in memory of former Director Joseph Gomez. The next meeting is May 22, 2008.

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