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Bayshore Sanitary District

Minutes

Regular Meeting of February 28, 2008 (see the Agenda)

Opening of Meeting:

The meeting was called to order by President Gallagher at 7:01 P.M.

Roll Call:

Present: Gallagher, Quinteros, Rizzi, Swanbeck, Tonna
Absent: None
Staff: District Counsel Bakker, District Engineer Yeager, Maintenance Director Landi and Clerk Landi

Oral and Written Communications:

  1. Communications from members of the public
    None
  2. Communications from members of the District Board and Staff
    The Engineer reported that the developers of the Velasco/Accacia project dropped off plans and an additional deposit.
    Discussed the legislative analysis re taking property taxes revenue from water and wastewater enterprise districts. Counsel said this is not yet in any budget proposal. $188 million will be shifted from special districts to the county so the county can take responsibility for the funding of lower level released prisoners. This item will be placed on the March agenda for discussion.
  3. Acknowledgment of recent correspondence to the District
    Included in meeting packets and distributed this evening.

Consent Items:

(Any member of the Board or the public can request that an item be removed from the consent agenda. If there are no objections all items are voted upon by one motion.)

  1. Minutes of the Regular Meeting of January 24, 2008
  2. Payment authorization for bills and compensation
  3. Accept 1/31/08 monthly report on District’s current financial status
  4. Accept January, 2008 checking account statement reconciliation

    A motion was made by Director Quinteros, seconded by Director Swanbeck and unanimously passed by voice vote to approve the Consent Items which include payments by check numbers 4510-4525.

The Agenda was taken out of order.

Staff Reports:

  1. (12) District Engineer – consideration of matters relating to:
    1. PG&E truck washing facility: The Maintenance Director called the PG&E contact person and she indicated the facility is not yet finished.
    2. SFPUC – rebate calculations: The Clerk supplied information re calibration done in the past. The Engineer will review and submit to William Laws next week.
    3. SFPUC rehabilitation of existing 66” transmission: We provided them with a Class 4 permit application and advised they need to submit the application and deposit before we can review plans. Their facilities will interfere with the District’s facilities and per Ordinance No. 92 a permit is required. The SFPUC required submittal of a W9 before issuing the deposit and permit application. They have an extensive project which will tear up Main Street. Their 66” transmission line will parallel the District’s sewer line. The line goes up Main Street, through the park in Midway Village, through the PG&E property and then connects north of Geneva on McDonald. Their line will not be the required 10 feet away; it’s more like 5 ft. It is the SFPUC’s responsibility to resolve the conflict. The Engineer said the construction is scheduled for 2010.
    4. Geosyntec – Brisbane landfill: There has been no correspondence; construction to start in April. They are going to install a leachate collection system from the landfill and then they will have a pump station and pump the leachate into the District’s sanitary sewer on Tunnel Avenue. Leachate is the liquid that drains out of the landfill.
    5. 2007-2008 CIP: The plans have been submitted to Daly City for review and they have made comments mostly regarding insurance. They have provided an encroachment permit at no charge. The Board can now authorize putting the CIP out to bid. The Engineer and Clerk will work on the timing of the legal ad so that the bid opening can be held on March 20 and official awarding the project at the March 27th meeting. A motion was made by Director Swanbeck, seconded by Director Quinteros and unanimously passed by voice vote to put the CIP out to bid; with opening on March 20th and award on March 27th.
    6. Brisbane Baylands: The Engineer sent a letter to Brisbane requesting a meeting with them, the District, the SFPUC and their environmental consultants. This was initiated by a request from the SFPUC. There has been no response from Brisbane.
    7. CEECON: The site cleaning at V&A Automotive is complete. CEECON provided a letter with the amount of the volume discharged. Prior to the discharge, we provided them with a permit application and they provided a $1,000 deposit. We never received a permit from the SFPUC so we didn’t issue a permit. The Maintenance Director said V&A had to remove an underground tank and also disposal of the soil. They will be billed for the amount of discharge.

      (The Engineer left after making his report.)

Board Reports – consideration of matters relating to:

  1. President Gallagher
    1. LAFCo: There was a meeting last week. There may be meetings scheduled on the coastside for municipal reviews. Reviews for the northern end of the County (including the District) will probably begin in late spring.
    2. CSDA: The meeting is March 4th. One item on the Agenda is to elect a Vice President.
  2. City of Daly City

    There was a meeting last week regarding the results of the Samtrans survey. They have a grant from CCAG to review transportation needs in the Bayshore area. The next meeting is in April.
    1. Redevelopment of the Cow Palace property: (1) discussion and (2) resolution of support: Discussed recent media coverage. President Gallagher attended a meeting at the Daly City Manager’s office. The Manager explained that the City had been negotiating with the Cow Palace to secure the upper parking lot for several years. About a year ago there was agreement for a ground lease for $1.5 million a year and then subsequently the lease amount more than doubled. Leland Yee has initiated legislation to declare the site surplus property. Director Swanbeck agrees with the concept but added that there are some issues that the Saddleback community has been considering and asking questions about for quite some time. After lengthy discussion, a motion was made by Director Quinteros to approve Resolution No. 01-08, a resolution supporting the legislation by State Senator Leland Yee (Senate Bill 1527) to designate the 68-acre Cow Palace site as surplus property. The motion was seconded by Director Rizzi and passed by the following vote:

      Ayes: Gallagher, Quinteros, Rizzi, Swanbeck
      Noes: None
      Abstained: Tonna
  3. City of Brisbane: The CAG has had a change of leadership. The new Chair is Clara Johnson, a city former Brisbane council member. She met with Steve Hanson of Suntex to open up communication. The CAG received a draft from Kinder Morgan regarding their cleanup program; a subcommittee will review. Briefly discussed the soil remediation.

Staff Reports:

  1. Maintenance Director -- consideration of matters relating to:
    1. Monthly report on District operations and maintenance: The monthly report is self explanatory. It was noted that Pump No. 1 pumped 37.2 gallons; not 237.2 gallons. Everything at the station is running properly. There was a power failure at 3:45 AM on 2/14; the CSMS office receives an automated alarm via telephone. The valve project has not yet begun; all the equipment has been received. Weather permitting, it should be done in March.
      During a recent downpour, a dye test was conducted but did not pinpoint the source of heavy inflow.
  2. District Counsel – consideration of matters relating to:
    1. Santa Fe Pacific Pipeline – sewer connection for tenant building (Brisbane Corporation Yard): There has been no response to the letter sent to Santa Fe Pacific Pipeline. A follow-up letter will be sent in May. The current permit expires July 1st.
    2. Tolling agreement with City & County of San Francisco regarding overcharges due to inaccurate metering at pump station: Negotiations will begin next week when we have provided all the pertinent information to Bill Laws.
  3. District Clerk – consideration of matters relating to:
    1. Form 700: The prepared forms were signed and submitted to the Clerk for transmittal to the County Elections Officer.
    2. The Clerk reported that she has been working with the auditor. It was determined that the auditors didn’t pick up the reduced, fourth quarterly SFPUC payment. AJ Major said this will be corrected; however, to date he has not submitted updated information.

Old Business:

  1. Website Subcommittee report:
    The Sub Committee met with Matt Jalbert on January 25th. He has since provided an outline of the content. The District will need to provide some introductory language to the various pages. Matt will meet with the Maintenance Director to take photos to be included on the site. A motion was made by Director Swanbeck, seconded by Director Quinteros and unanimously passed by voice vote to approve the agreement as submitted by Sparklejet.

New Business:

  1. CSRMA Risk Management Seminar
    The seminar is complimentary for CSRMA members. It was the consensus of the Board that the Clerk attend. There was brief discussion of a new amendment requiring any spill into a drainage channel or receiving waters be reported within 2 hours of discovery of the spill. You must notify the State office of OES, County Environmental Health, etc.
  2. Reports on other matters: no action will be taken

Adjournment:

A motion was made by Director Swanbeck, seconded by Director Quinteros and passed to adjourn the meeting at 8:25 P.M. The next meeting is March 27, 2008.

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