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Bayshore Sanitary District

Minutes

Special Meeting of September 27, 2007

Opening of Meeting:

The meeting was called to order by President Gallagher at 7:03 P.M.

Roll Call:

Present: Gallagher, Quinteros, Rizzi, Swanbeck, Tonna
Absent: None
Staff: District Counsel Bakker, Clerk J. Landi, District Engineer Yeager and Maintenance Director Landi

Oral and Written Communications:

  1. Communications from members of the public: None
  2. Communications from members of the District Board and Staff
    1. Jennifer Huang, Universal Paragon, called the President and extended an invitation for the Board and staff to take a bus tour of the Baylands on 10/3/07, 4-6 PM or 10/13/07, 10-Noon. Anyone interested should call Jennifer at 415-468-6676, ext. 117.
  3. Acknowledgment of recent correspondence to the District
    1. The Bay Area Clean Water Agency has a workshop on Monday 10/29 at the Presidios Club in San Francisco. It is for elected representatives and executive managers of cities and special districts. Directors Swanbeck and Gallagher are interested; others will consider.
    2. The San Mateo County Women’s Hall of Fame is taking nominations.

Consent Items

(Any member of the Board or the public can request that an item be removed from the consent agenda. If there are no objections all items are voted upon by one motion.)
  1. Minutes of the Regular Meeting of August 23, 2007
  2. Payment authorization for bills and compensation
  3. Accept 8/31/07 monthly report on District’s current financial status
  4. Accept August, 2007 checking account statement reconciliation

A motion was made by Director Swanbeck, seconded by Director Quinteros and unanimously passed by voice vote to approve the Consent Items which include payments by check numbers 4416-4437.

Board Reports – consideration of matters relating to:

  1. President Gallagher
    1. LAFCo: President Gallagher did not attend the last meeting.
    2. CSDA: No meeting has been held.
  2. City of Daly City: The City approved the Accacia/Velasco development including opening Accacia Street. The City was not amenable to any type of traffic slowing device. The Engineer has not received any plans.
  3. City of Brisbane: President Gallagher did not attend the last CAG meeting. The CAG has contacted Stanford to solicit environmental related help.

Staff Reports:

  1. Maintenance Director -- consideration of matters relating to:
    1. Monthly report on District operations and maintenance: The monthly report is self explanatory and was distributed prior to the meeting. Additional work included inspection of a new manhole cone at Talbert and MacDonald Avenue. This was necessary since the City of Daly City grounded down the street. The City wasn’t willing for this repair to be made as part of the District’s capital project. Uniacke Construction performed this replacement as well as the repair of the line damaged by USPS.

      There were 2 service requests. One was a mainline stoppage in Midway Village in the park. The report was submitted to the Regional Board. President Gallagher reported that 65 Accacia Street needs to be checked.

      Pump Repair Service is beginning the preparation work for the valve replacement project and the valves have been received. The Maintenance Director is researching an appropriate plug to use during the replacement of the valve(s).
  2. District Engineer – consideration of matters relating to:
    1. USPS damaged sewer: Discussed above.
    2. (b) PG&E truck washing facility: San Francisco determined that a permit is required; they will issue a permit and we will also issue a permit. PG&E has been advised they need to apply for a Class 4 permit.
    3. SFPUC – 07-08 annual sewer service charge: The bill is for $742,223 and we budgeted $650,000. This was based on the assumption of lower flow readings. However, San Francisco’s expenses have increased considerably due to revenue bonds for plant improvement. The Engineer reviewed the table of 11 years of expenses for the City. The total District flow was 189,502 units; the estimated reading based on the old meter would have been 227,000 units.
    4. SFPUC – rebate calculations: The Engineer has composed a memo to Bill Laws, in which we are documenting how much of a rebate is appropriate. The Engineer reviewed the various tables which will be sent with the letter. One table shows that wastewater usage per account is back to the 95-96 level; we should claim a rebate for 9 years. The Engineer needs to analyze the wet weather flows to see if the 80% factor is constant. He suggests that the amount of the rebate request be $988,000. Counsel Bakker indicated that we should not pay any of the charges until we get a tolling agreement from the City. Counsel will contact John Roddy. The Engineer pointed out that the City has accepted our new meter readings which have resulted in lower flow recordings and that they have not yet been provided with all the data for the prior years when flow had been over reported.
    5. 2007-2008 Capacity Entitlement Fees: (1) The City of Daly City library fee has been rescinded. (2) The 7 Mile House hasn’t paid their fees which were due September 15th; they will be rebilled. If that bill is not paid it will be placed on the 08-09 tax rolls. (3) The Geneva Coin Laundry responded that the other laundromat on Geneva was closed and those customers have come to his establishment. He now owns the second laundromat, is remodeling and expects to reopen in 3 months. The Engineer recommended that we wait 6 months to see if the usage returns to the previous level. A motion was made by Director Quinteros, seconded by Director Swanbeck and unanimously passed to reevaluate the usage in six months.
    6. El Rancho property development: Fergus O’Sullivan submitted acceptable plans today. No fees have been received and no confirmation has been received that the commercial units will have separate water meters. They want to discharge storm drainage into the 21” line in the District that goes into San Francisco. While storm water is not currently connected to that 21” line, it enters the line via a storm drain. They were advised that they need to request a variance and obtain a letter from San Francisco. San Francisco has responded to Mr. O’Sullivan that their PUC Planning Section and their Hydraulics Section must review this request.
    7. Brisbane Baylands: Per our contract with San Francisco, we notified the City of the potential flow that will be generated at the Baylands. Mr. Yeager requested a schedule from CDM which includes information regarding the review process. The District should schedule a meeting with CDM and San Francisco to review their utility plans so that we may begin commenting.
    8. San Mateo County property tax statements: There were a large volume of calls; however, most people were satisfied upon being presented with the data.
    9. Geosyntec – Brisbane landfill: We have received a request for a groundwater remediation discharge. The Engineer pointed out the location of the line on Tunnel Road on the District map. The District could accept the line but there are associated problems with doing that. A motion was made by Director Quinteros that we accept the discharge plan for the leachate collection system, and issue a permit contingent upon receiving a letter from San Francisco. The motion was seconded by Director Tonna and passed by voice vote.
    10. Daly City – manhole @MacDonald & Talbert: Discussed above. This project slipped through the cracks relative to our being notified before the project began.
    11. 2007-08 CIP: Still in the planning phase with some field work necessary to complete. The document should be ready by the October meeting.
    12. Saddleback condominiums: The Engineer and Maintenance Director met in the field and identified District boundaries; 900 Saddleback, 800 Red Leaf and 3 units at 1600 Birchwood are in San Francisco. The District maintains the main sewer that serves those units. These units receive water service from Daly City. After discussion, there was agreement that we continue the manual billing.
  3. District Counsel – consideration of matters relating to:
    1. Lateral inspection policy for properties changing ownership: Counsel talked to Stege Sanitary District regarding enforcement and administering their program. He explained how the District tracks the change of ownership and that it takes about 4 hours of staff time per week. When the program began, letters were sent to realtors and title companies. There was discussion and preliminary conclusion that this program, while worthwhile, may result in unanticipated monetary consequences to the District. This matter was continued to the October meeting so that Counsel may gather information from other agencies.
  4. District Clerk – consideration of matters relating to:
    1. Website information: Counsel and Director Swanbeck have provided information about individuals who are capable of doing this work. Director Swanbeck’s contact is busy until early 2008 and would probably do just the design and development work. However, he indicated that he may be willing to provide the work as a public service. Counsel’s contact indicates he needs more information and can provide a form for completion as a start. Also, his source could provide monthly maintenance/updating. Director Rizzi has researched various sites throughout the State and drafted some pages of content. He made a presentation and circulated the various pages. Counsel and the Clerk will complete the form for Matt Jalbert (sparklejet.com).

Old Business:

  1. Municipal Review: Continued.
  2. 802 Red Leaf delinquent sewer service charges: Discussed under 12(l).

New Business:

  1. Approve revised 4th quarterly FY 06-07 SSC billing from SFPUC

    There was agreement that we will be due a partial refund for FY 06-07. However, a motion was made by Director Quinteros, seconded by Director Swanbeck and unanimously passed to pay the 4th quarterly FY 06-07 payment to the SFPUC
  2. Reports on other matters: no action will be taken

    The President advised the Board that she and the Clerk completed the annual report to the State Controller; it has been submitted and received by the State. This is a task normally performed and billed by the District auditor.

Adjournment:

A motion was made by Director Swanbeck, seconded by Director Quinteros and passed to adjourn the meeting at 9:28 P.M.

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