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Bayshore Sanitary District

Minutes

Special Meeting of June 28, 2007

Opening of Meeting:

The meeting was called to order by President Gallagher at 3:42 P.M.

Roll Call:

Present: Gallagher, Quinteros, Rizzi, Swanbeck, Tonna
Absent: None
Staff: District Counsel Bakker, Clerk J. Landi, District Engineer Yeager and Maintenance Director Landi

Oral and Written Communications:

  1. Communications from members of the public: None
  2. Communications from members of the District Board and Staff: None
  3. Acknowledgment of recent correspondence to the District
    1. Correspondence has been received regarding the following seminars and conferences and will be agendized for the July meeting: 8/7/07 Sustainable Infrastructure Forum in Sacramento; 10/1-4/07 CSDA Conference in Monterey; and 8/15-18/07 CASA Conference in San Diego. Director Rizzi shared information on SB 55 regarding transporting sludge.

Consent Items:

(Any member of the Board or the public can request that an item be removed from the consent agenda. If there are no objections all items are voted upon by one motion.)

  1. Minutes of the Regular Meeting of May 25, 2007
  2. Payment authorization for bills and compensation
  3. Accept 5/31/07 monthly report on District’s current financial status
  4. Accept May, 2007 checking account statement reconciliation

A motion was made by Director Quinteros, seconded by Director Swanbeck and passed by unanimous voice vote to approve the Consent Items which include payments by check numbers 4359-4375. (Note: #4374 voided)

Board Reports – consideration of matters relating to:

  1. President Gallagher
    1. LAFCo: The June meeting was cancelled.
    2. CSDA: There has been no meeting
  2. City of Daly City: Director Quinteros reported that there is a lot of press about the Cow Palace property.
  3. City of Brisbane: President Gallagher attended the CAG meeting. Director Swanbeck attended a Saturday visioning meeting. This session was about alternate energy, open area for walking and biking, restaurant/commercial area, all limited to 4 stories with no housing.
    President Gallagher spoke to DC City Manager Martell to suggest that there be a representative from Daly City on the CAG. She also asked her about the El Rancho Market development. There are walls being erected and the District has not received any plans. Engineer Yeager was authorized to write to Tatum Mothershead, DC Planning Director.
    The President reported that there is a Planning Commission hearing on July 3rd for the Velasco/Accacia Street 12 home subdivision.

Staff Reports:

  1. Maintenance Director -- consideration of matters relating to:
    1. Monthly report on District operations and maintenance: The monthly report is self explanatory. The Maintenance Director reported that there have been check valve problems with #2 pump. Pump #3 is a candidate for overhaul in the future. Mr. Landi met with Pump Repair Service and they submitted the cost to replace check valves and gate suction valves. Will be discussed during the budget session. The maximum expenditure without a bidding process is $15,000.00.
    2. Laterals and overflow requirements: Most districts, including Daly City, don’t service laterals and some have changed their ordinances to exclude maintenance of laterals. It would seem that for those who maintain laterals—that’s a reportable spill. Staff will discuss this and report back to the Board. Continued to the July meeting.
  2. District Engineer – consideration of matters relating to:
    1. USPS damaged sewer: Before the meeting the Engineer and Maintenance Director visited the site. The rod going through the sewer line is not coming from the light standard. The damage was caused by a pipe which had been cut off at ground level and paved over. The contractor says they are not responsible and the USPS has been vague; that leaves the property owner. A letter should be sent to the owner giving 30 days to repair or the District will repair and bill to the property owner. Counsel will check the code for the proper process and send the letter.
    2. PG&E truck washing facility: An industrial discharge permit is required and Al Atkinson advised they will follow through.
    3. PG&E request for reconsideration of sewer billing: They have been advised that the office building will be treated as a residence for billing purposes. However, they are not entitled to a credit for past years because they received credit for the truck washing. Their capacity entitlement charge was billed at $17,729.00 and has been recalculated for $9,041.00 for 2006.
    4. PG&E temporary groundwater discharge permit: This is a new permit associated with construction of the Martin Substation. They have submitted an application, a $1,000.00 deposit and a letter from San Francisco approving the discharge. The permit will be prepared for approval at the next meeting.
    5. PG&E existing groundwater discharge permit: The permit expired June 17th. Al Atkinson says this has been renewed by San Francisco but they have not received their copy. The renewal should be ready for processing by the next meeting.
    6. Generators Unlimited: A letter was sent stating that no industrial discharge permit is required as long as the installation and operation is in accordance with their letter of May 17, 2007. The facility will have to be inspected when the work is complete.
    7. 5 Year CIP: Will be discussed during the Budget Workshop. The USPS repair should be included. There are enough small items to make a significant project.
    8. Daly City Redevelopment Agency: They have provided a statement from the San Mateo County Tax Collector stating that all payments have been made. The District now needs to make a refund of $3,592.92. A motion was made by Director Quinteros, seconded by Director Swanbeck and unanimously passed by voice vote to approve issuing the refund.
    9. SFPUC: A meeting has not been scheduled yet to discuss the over reporting with William Laws.
    10. Sewer Service Charge Report: The draft is complete; revenue is down about $25,000.00.
    11. Proposed Engineering fee increase for FY 2007-2008: Will be discussed during the Budget workshop. The rates have not been increased for two years.
  3. District Counsel – consideration of matters relating to:
    1. Review and potentially approve Daly City protocol document: President Gallagher spoke to Daly City Manager Martell regarding their prior conversation during which she indicated that we would revert back to our early, cooperative years. She confirmed that everything is status quo and any problems should be reported to her.
      Counsel advised that the hourly rate for legal fees will be increased effective July 1, 2007.
  4. District Clerk – consideration of matters relating to:
    1. Website information: Contacted CSDA and received an email stating that they would charge $75.00 per hour for services and maintenance of a site. The Clerk will check other district sites to see what sort of information is provided. It would be helpful to have the District Ordinance Code, permit applications and maps on the site.
    2. Delinquent Saddleback sewer service charge: The Clerk advised the Board that there is one delinquent account. If the property owner continues to be non-responsive, our only recourse is to file a claim in small claims court.

Old Business:

  1. CSDA, nomination for Board of Directors: None
  2. Municipal Review: Continue to agendize.

New Business:

  1. November District election: There is some housekeeping associated with the 2007 election. The County requires that the District indicate the number of words for a candidate statement, who pays for the candidate statement and a boundary map. A motion was made by Director Tonna that the statement be limited to 200 words paid by the candidate. The motion was seconded by President Gallagher and unanimously passed by voice vote.
  2. Reports on other matters: no action will be taken: None

Recess:

The meeting was recessed at 4:44 P.M. and reconvened after a meal break.

Roll Call:

Present: Gallagher, Quinteros, Rizzi, Swanbeck, Tonna
Absent: None
Staff: Clerk J. Landi, District Engineer Yeager and Maintenance Director Landi

FY 2007-2008 Budget Workshop:

Discussion was opened to begin budgetary planning for the coming fiscal year. The Board was provided a worksheet that included FY 2004-05, FY 2005-06 and the projected FY 2006-07 revenue and expenditures.

The Engineer said that he anticipates sewer service revenue will see a moderate decrease due to reduced water consumption. As in prior years, the Clerk advised that the District should be receiving final payment of the charges collected on the tax rolls. The total estimated Operating Revenues is $1,040,000. The Non-Operating Revenues are projected at $420,000. That is based on the assumption that development will occur during this fiscal year at the El Rancho Market property and the Velasco/Accacia project. Total Revenues and Contributions is being projected at $1,460,000.00.

The Operating Expenditure accounts were reviewed one-by-one, discussed and preliminary figures for 07-08 were set. Two new accounts were established: Telephone & Internet and Website Design & Maintenance. Total Operating Expenditures are $948,000.00. There will be a $312,000.00 contribution to contingency funds. Capital projects total $200,000.00 and will include: valve replacement, a spare impeller, pump #3 rehab, SS Management Plan & 5 Yr. CIP, 2 lateral replacements, manhole at Schwerin & Midway, repair on Main Street, repair on Geneva Avenue, repair on Linda Vista and Engineering & Inspection. Total Expenses and Contributions for FY 07-08 are $1,460,000.00. These are preliminary figures and subject to change prior to adoption of the final budget in July.

Adjournment:

A motion was made by Director Quinteros, seconded by Director Swanbeck and passed to adjourn the meeting at 7:48 P.M.

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