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Bayshore Sanitary District

Minutes

Regular Meeting of May 24, 2007

Opening of Meeting:

The meeting was called to order by President Gallagher at 7:07 P.M.

Roll Call:

Present: Gallagher, Quinteros, Rizzi, Swanbeck
Absent: Tonna
Staff: District Counsel Bakker, Clerk J. Landi, and Maintenance Director Landi

Oral and Written Communications:

  1. Communications from members of the public: None
  2. Communications from members of the District Board and Staff
    The Clerk pointed out that check #4353 misprinted and was replaced by #4358. However, this check will be voided due to Director Tonna’s absence.
  3. Acknowledgment of recent correspondence to the District
    A letter received from LAFCo today was distributed to the Board. Included in the letter is a request for audits and budgets. The Clerk will handle the request. The President asked that discussion of the District’s municipal review be placed on future agendas. In response to a question from Director Swanbeck, the President advised that the State mandates municipal reviews every 5 years.

Consent Items:

(Any member of the Board or the public can request that an item be removed from the consent agenda. If there are no objections all items are voted upon by one motion.)

  1. Minutes of the Regular Meeting of April 26, 2007
  2. Payment authorization for bills and compensation
  3. Accept 4/30/07 monthly report on District’s current financial status
  4. Accept April, 2007 checking account statement reconciliation
  5. Resolution 07-01 establishing FY 07-08 appropriations limit

A motion was made by Director Quinteros, seconded by Director Swanbeck and passed by unanimous voice vote to approve the Consent Items which include payments by check numbers 4343-4358. (Note: #4353 and 4358 were voided)

Board Reports – consideration of matters relating to:

  1. President Gallagher
    1. LAFCo: There was a meeting May 16th and the Peninsula and Sequoia Healthcare Districts were given a transitional sphere; changed from status quo. This gives the District’s the ability to extend beyond their current boundaries. Counsel pointed out that it is rather strange that hospital districts are included under the purview of LAFCo since, unlike other districts, they can provide service to anyone who comes through their door.
      The letter received from LAFCo seems to imply that all districts need a website. The Clerk said that CSDA can offer districts assistance in setting up a website; not content but technical assistance. The Clerk will check with them for more details about setup, hosting and maintenance.
    2. CSDA: The meeting was May 1 at Vic’s. Martha Poyatos was the speaker. The annual election of officers was held; Kathryn Slater-Carter is the President and President Gallagher is the Secretary-Treasurer.
  2. City of Daly City: Work continues on the upper parking lot of the Cow Palace. President Gallagher was advised by Tatum Mothershead, Daly City Planning Department, that San Francisco has granted permission for storm water from the Velasco Street project to discharge into their system. The President also reported that work continues at the old El Rancho Market site; we have not received any plans.

    President Gallagher told the Board that Lavelle James passed away.
  3. City of Brisbane: Director Gallagher attended a recent CAG meeting; it seems they are straying from their mission of gathering information.

Staff Reports:

  1. Maintenance Director -- consideration of matters relating to:
    1. Monthly report on District operations and maintenance: The monthly report is self explanatory. Mr. Landi reviewed the various inspections conducted on Main and Schwerin Streets for purposes of CIP planning. Laterals were dye tested and televised at 900, 904, 908, 916 and 918 Schwerin; unable to access 912. This was done since a portion of the main on Schwerin will be rerouted and the laterals will have to be reconnected. He also mentioned that the Carlyle Station is operating fine but there have been some problems with check valves; a potential capital improvement project.
      The Maintenance Director asked that the topic of laterals and overflow reporting requirements be placed on a future agenda. It is his belief that if an entity maintains the lateral, overflows between the cleanout and mainline are reportable. Staff will explore this and report back to the Board.
  2. District Engineer – consideration of matters relating to:
    1. USPS damaged sewer: Korte Co. headquartered in Illinois, is the contractor who did the remodel project for the USPS. They were provided with a copy of the video inspection and subsequently had their own inspection conducted. Their inspection was done today and a pole was found 3-4 feet before the suspect light standard. It could be that there is only one pole. This 3 foot pole was cut off at ground level and the pavement was patched. In fact, it appears there are several locations where poles have been removed and covered with concrete. Regardless of who or when the pole was driven through the District’s line, it is ultimately the property owner’s responsibility to remedy. It is anticipated that Korte Co. will report their findings to Engineer Yeager. In a worse case scenario, if no accepts responsibility, the work can be done and billed to the property owner via the tax rolls.
    2. PG&E truck washing facility: No action.
    3. PG&E request for reconsideration of sewer billing: At the last meeting we requested they consider installing a separate meter for irrigation. They advised that this is not practical and have agreed to a formula to calculate the volume. A motion was made by Director Quinteros, seconded by Director Swanbeck and passed by voice vote to accept the twice times non-irrigation period flow for billing purposes.
    4. PG&E temporary groundwater discharge permit: No update.
    5. PG&E existing groundwater discharge permit: Their permit expires June 17th. If they continue to discharge, they will be in violation of the ordinance. Counsel Bakker will send a letter advising them of the situation.
    6. Generators Unlimited: The operators of this facility use clear water in their cleaning operation. They will capture the water, take precautions that it does not contain any runoff, and pump it into the sewer. The Engineer doesn’t believe they need a discharge permit. Once the installation is complete, it will be inspected by the Maintenance Director.
    7. 5 Year CIP: Planning continues and will be ready for the budget workshop.
    8. Daly City Redevelopment Agency: They were billed for extra capacity for the old firehouse. Shortly thereafter, the building was razed. It was placed on the tax rolls, they didn’t pay and the County has pursued them. Daly City has disputed the charge with the County. The Engineer and Counsel agree that the charge should be reversed. Apparently, when something is placed on the tax rolls, it is difficult to reverse. It appears that the easiest/simplest way to resolve this is for Daly City to submit payment to the County, provide the District with proof of payment and then we can make a refund. Director Rizzi made a motion that we notify Daly City about our solution as stated above. The motion was seconded and passed by voice vote. The Engineer will be directed to send the letter.
      The Clerk advised the Board that the Cow Palace has not paid their April 15th sewer service charge. There was brief discussion about the best way to proceed.
    9. SFPUC: John Bakker has followed up with his contact in the City Attorney’s office. Mr. Laws contacted Engineer Yeager and a meeting will be held upon the Engineer’s return from vacation. Counsel Bakker has received a rejection letter to our claim. That means we have six months from the date of the rejection letter to file a lawsuit. If it appears this will not be resolved within 6 months, we can do a tolling agreement extending the statute of limitations. The Clerk said that the 4th payment due June 1 is approximately equal to the estimated over reporting. She will withhold that payment. The overcharges are approximately 1.2 million.
  3. District Counsel – consideration of matters relating to:
    1. Review and potentially approve Daly City protocol document: No update.
  4. District Clerk – consideration of matters relating to:
    A transfer of $300,000.00 was made from the checking account to LAIF.

Old Business:

The President reported and she and the Clerk will not be attending the June CSDA seminar in Berkeley.

New Business:

  1. Reports on other matters: no action will be taken
    None

Adjournment:

A motion was made by Director Swanbeck, seconded by Director Quinteros and passed to adjourn the meeting at 8:24 P.M. The next meeting is June 28, 2007 at 3:30 P.M.

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