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Bayshore Sanitary District

Minutes

Regular Meeting of April 26, 2007

Opening of Meeting:

The meeting was called to order by President Gallagher at 7:03 P.M.

Roll Call:

Present: Gallagher, Quinteros, Rizzi, Swanbeck, Tonna
Absent: None
Staff: District Counsel Bakker, Clerk J. Landi, District Engineer Yeager and Maintenance Director Landi

Oral and Written Communications:

  1. Communications from members of the public: None
  2. Communications from members of the District Board and Staff
    The Clerk reported that a ballot with 2 measures and election of directors had been received from USA. Voting on behalf of the District was delegated to the Clerk.
  3. Acknowledgment of recent correspondence to the District
    Three recent pieces of correspondence were briefly discussed: The 5/1/07 Local Chapter CSDA dinner meeting, the 10/1-3/07 CSDA Conference in Monterey and notification of increase in dental insurance premiums. In regard to the CSDA Conference, the Clerk will put a hold on 2 rooms. Discussion of the dental insurance increase will be held during budget planning.

Consent Items:

(Any member of the Board or the public can request that an item be removed from the consent agenda. If there are no objections all items are voted upon by one motion.)

  1. Minutes of the Regular Meeting of March 22, 2007
  2. Payment authorization for bills and compensation
  3. Accept 3/31/07 monthly report on District’s current financial status
  4. Accept March, 2007 checking account statement reconciliation

A motion was made by Director Quinteros, seconded by Director Swanbeck and passed by voice vote to approve the Consent Items which include payments by check numbers 4325-4342.

Board Reports – consideration of matters relating to:

  1. President Gallagher
    1. LAFCo: There have been 2 meetings, April 18th and 25th. The reviews for Peninsula Healthcare and Sequoia Healthcare Districts was continued. The consolidation of Pt. Montara and Half Moon Bay Fire was approved. It will now go through the protest process.
    2. CSDA: The Chapter meeting will be on May 1st at Vic’s in San Carlos.
  2. City of Daly City: Work at the old El Rancho Market site has begun again.
  3. City of Brisbane: Director Gallagher attended the April 17th CAG meeting.

Staff Reports:

  1. Maintenance Director -- consideration of matters relating to:
    1. Monthly report on District operations and maintenance: There have been numerous service requests at 155 Oriente (Bayshore School). At some point, the lateral should be replaced from the property line to the main. If/when it is replaced the route should be straightened and perhaps a 6” lateral is more appropriate for this particular property. The Engineer and Maintenance Director will begin evaluating the pump station relative to CIP planning. As part of CIP planning, a portion of the force main was televised. Due to a turn in the line a small camera had to be used and only traveled about 100-150 feet.
      The Maintenance Director attended the CWEA Conference in Ontario. He reported that it was a very good conference and some of the topics would have been of interest to board members. Next year the conference is being held in Sacramento.
    2. Manhole liners: There is nothing new in the industry. Mr. Landi has received information on fiberglass liners, will measure 8-10 manholes and have liners installed before the next rainy season.
  2. District Engineer – consideration of matters relating to:
    1. USPS damaged sewer: A letter was written to the post office notifying that if there is an overflow, they will bear some responsibility. The Engineer has finally received an address for the property owner and sent a letter with all the prior correspondence. The USPS now takes the position that the damage to the pipe may not be their responsibility.
    2. PG&E truck washing facility: No update.
    3. PG&E request for reconsideration of sewer billing: No update.
    4. PG&E temporary groundwater discharge permit: No update.
    5. PG&E existing groundwater discharge permit: The pump failed and PG&E suggested a method of estimating flow. The Engineer advised them to take the readings for the prior 4 quarters (Jan-March) and get an average; they agreed.
    6. Inspection of AC force main: There were no obvious defects. Realistically, the way the alignment is, any problems should be at the discharge end. For a majority of the length of the pipe, it is completely submerged when the pumps shut down. Nothing was found that requires immediate attention.
    7. Daly City Redevelopment Agency: They are being billed by the County for back taxes relative to the old firehouse. They have asked how the District arrived at the basis for the billings for 2002 and 2003. They were advised that it was based on information provided by the City.
    8. Past SFPUC billings: Counsel and the Engineer sent a letter April 11th putting them on notice that we need to meet to review the meter reading problem. Counsel distributed a claim that was filed with San Francisco. Under the tort claims act you have to file a claim any time you may sue a public agency for money or damages. They have a procedure which Mr. Bakker followed. He has been in contact with their attorney who advised he was waiting to be contacted by SF staff. The statute of limitations would begin the day the claim is rejected.
    9. 5-year CIP: Last years’ planning was put on hold when it was determined there was a flowmeter problem. The Engineer would like to bundle some small projects into one project for FY 2007-08. The Engineer and Maintenance Director are identifying some projects. The Maintenance Director said that he has discovered a break in the line on Linda Vista; approximately 20 feet. This needs more investigation. On Schwerin Street, have been conducting some testing of 3 laterals in the area where a portion of main will be abandoned and replaced. The 3 laterals would have to be reconnected and they may now be cross connected. The lateral problem at 155 Oriente should be televised and when replaced, possibly rerouted. None of these items are super critical but they are long term maintenance issues. The pump station is a separate item; when do you stop repairing old pumps and simply replace them with larger capacity pumps? In response to a question, Counsel said the maximum expenditure without going to bid is $15,000; he will provide the statute. Replacement of pumps should be a capital expenditure. There was a discussion about specs, equipment, etc. The Maintenance Director will have the pump station evaluated by Pump Repair Service prior to the Board’s budget planning. The Engineer anticipates that a bundled capital project would be done in September/October, 2007.

      During this discussion, the President stated that our auditor did not add the new flowmeter as an asset; they simply expensed it out. This should be brought to their attention.

      The Maintenance Director reported on a call from Richard Lee of Universal Paragon. His tenant on Industrial – Generators Unlimited - needed some advice. Mr. Landi met with the business owner. He has 25-40 portable generators used for the motion picture industry. They wash the generators in their yard. The County has not expressed any concern over this operation. The City of Brisbane made a complaint to water quality and also wrote a letter to Universal Paragon. The facility was using biodegradable soap but have been required to use clear water only. Generators Unlimited want to know if they can send the water into the District’s sewer. He is very willing to obtain any permit necessary. The Engineer said this is similar to what PG&E is doing and they were required to contact San Francisco to determine if a permit is needed. The other issue is if they’re using an outdoor drain, how do we prevent rain from entering. The Engineer will contact Generators Unlimited.
  3. District Counsel – consideration of matters relating to:
    1. Review and potentially approve Daly City protocol document: No update.
  4. District Clerk – consideration of matters relating to:

Old Business:

None

New Business:

  1. Municipal Review
    The President said we need to begin to get ready for our review. One way of communicating to constituents is via a website; we do not have one. There was discussion about how the municipal reviews are prepared. The Maintenance Director read the 9 points covered in the reviews.
  2. CSDA Finance & fiscal Accountability 6/7/07 seminar
    A motion was made by Director Swanbeck, seconded by Director Rizzi and passed by voice vote authorizing the President and Clerk to attend the seminar in Berkeley.
  3. Reports on other matters: no action will be taken
    None

Adjournment:

A motion was made by Director Swanbeck, seconded by Director Quinteros and passed to adjourn the meeting at 8:47 P.M. The next meeting is May 24, 2007 at 7:00 P.M.

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