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Bayshore Sanitary District

Minutes

Regular Meeting of March 22, 2007

Opening of Meeting:

The meeting was called to order by President Gallagher at 7:04 P.M.

Roll Call:

Present: Gallagher, Quinteros, Rizzi, Swanbeck, Tonna
Absent: None
Staff: District Counsel Bakker, Clerk J. Landi, District Engineer Yeager and Maintenance Director Landi

Oral and Written Communications:

  1. Communications from members of the public: None
  2. Communications from members of the District Board and Staff
    President Gallagher mentioned the recent literature re the CSDA June 7th seminar on “Board’s Role in Finance & Fiscal Accountability.” She is interested in attending and suggested that the Clerk may also benefit from attending. The President asked that this item be agendized for the April meeting.
    Counsel Bakker advised the Board that his firm represents the C&C of San Francisco on personnel and airport matters. For the purpose of dealing with the SFPUC regarding the over reporting/meter issue, he will need an informed written consent signed by the City as well as the District.
  3. Acknowledgment of recent correspondence to the District: None

Consent Items:

(Any member of the Board or the public can request that an item be removed from the consent agenda. If there are no objections all items are voted upon by one motion.)

  1. Minutes of the Regular Meeting of February 22, 2007
  2. Payment authorization for bills and compensation
  3. Accept 2/28/07 monthly report on District’s current financial status
  4. Accept February, 2007 checking account statement reconciliation
  5. Accept 2006 MD&A to complete 05-06 audit

A motion was made by Director Quinteros, seconded by Director Swanbeck and passed by voice vote to approve the Consent Items which include payments by check numbers 4307-4323.

Board Reports – consideration of matters relating to:

  1. President Gallagher
    1. LAFCo: The meeting was March 21st. There were some minor annexations and municipal reviews for Broadmoor PD, town of Colma and Colma FPD; accepted. The reviews for Sequoia and Mills-Peninsula Hospitals were continued.
    2. CSDA: No report.
  2. City of Daly City: No report.
  3. City of Brisbane: No report.

Staff Reports:

  1. Maintenance Director -- consideration of matters relating to:
    1. Monthly report on District operations and maintenance: There are continuing problems with roots on Schwerin Street; should be part of a CIP project. The City of Daly City reported a sink hole in front of 302 Accacia on March 8th. The main was televised and a break in the flow line was discovered. Approximately 7 feet of main was replaced by Shaw Construction on March 12th. The City of Daly City was notified about the repair and we encountered no problems regarding permits. There was evidence that a repair had been made to an underlying water pipe. President Gallagher said that the pavement repair seems to be slightly raised.

      There is a problem with check valves not closing properly. One was dismantled and temporarily repaired. The District Engineer and Mr. Landi need to figure out the long term needs of Carlyle Station repairs/replacements/upgrading.
    2. Manhole liners: Has secured a price for covers that range from $70-$200 depending upon the size. The Maintenance Director is attending the CWEA Conference in April and may be able to obtain more information from vendors.

      Briefly discussed the service request at 518 Alexis Circle. It is a lateral problem behind the cleanout; it was not a District problem as claimed by the rooter company.
  2. District Engineer – consideration of matters relating to:
    1. USPS damaged sewer: Has not been contacted by the USPS. They have acknowledged that it is there problem. If there is no response by next week, the Engineer will write a letter advising them that they will be held responsible for any stoppage related to the pole in the manhole and it will be reportable to the Regional Board.
    2. PG&E truck washing facility: They were granted a variance with the condition that they secure a discharge permit from San Francisco. They have submitted the necessary paperwork to San Francisco.
    3. PG&E request for reconsideration of sewer billing: The Board agreed to give them relief but they were directed to investigate the feasibility of metering the irrigation line separately. There has been no response.
    4. PG&E temporary groundwater discharge permit: This is a new temporary permit related to additional construction at the Martin Substation.
    5. PG&E existing groundwater discharge permit: The permit for the remediation facility expires June 17, 2007. They have submitted an application form and a $1,600.00 fee.
    6. Inspection of AC force main: The pump station and force main need to be looked at together. When the Baylands is developed we will want a routing alternative—alternate force main. We need to evaluate the condition of the existing line. As mentioned at the last meeting, Kennedy/Jenks has found problems with the condition of AC pipelines. When the flows are low, after the rainy season, the line will be televised. This needs to be done prior to the budgetary cycle.
    7. Happy Donuts: The District Code requires installation of a grease interceptor for any restaurant. The interceptor is about 8’x4’ and is located outside the building. The owner of 2666 Geneva Avenue said it is not possible to install an interceptor since they do not own the parking lot (a plot plan was provided). They have asked to put in a 35 gpm, 70 pound capacity grease trap. The Maintenance Director said there are new types of grease traps available. The only grease that goes down the drain is the cleaning grease; not the cooking grease. In response to a question, the Engineer said that the County conducts restaurants inspections. After discussion, a motion was made by Director Quinteros, seconded by Director Swanbeck and passed by voice vote to grant a waiver allowing a grease trap.
  3. District Counsel – consideration of matters relating to:
    1. Review and potentially approve Daly City protocol document: President Gallagher attempted to contact City Manager Martell. Left a voice message but has not received a return call.
  4. District Clerk – consideration of matters relating to:
    1. The District Clerk asked if the 3rd installment to the SFPUC should be made since the amount is based on flawed flow information. The Engineer said the payment should be made since there will be 25% remaining. Also, the Clerk spoke with CASA today. We have not yet paid our 2007 dues which are based upon the District’s admin/operations budget. Our final budget for treatment costs will likely be reduced approximately 20%. We can make a minimum payment for now and submit the balance upon completion of negotiations with the SFPUC. A motion as made by Director Quinteros, seconded by Director Swanbeck and passed by voice vote to make a $741.00 payment toward our annual CASA dues.

Old Business:

None

New Business:

  1. Reports on other matters: no action will be taken: None

Adjournment:

A motion was made by Director Quinteros, seconded by Director Swanbeck and passed to adjourn the meeting at 8:08 P.M. The next meeting is April 26, 2007 at 7:00 P.M.

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