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Bayshore Sanitary District

Minutes

Regular Meeting of February 22, 2007

Opening of Meeting:

The meeting was called to order by President Gallagher at 7:08 P.M.

Roll Call:

Present: Gallagher, Quinteros, Rizzi, Swanbeck, Tonna
Absent: None
Staff: District Counsel Bakker, Clerk J. Landi, District Engineer Yeager and Maintenance Director Landi

Oral and Written Communications:

  1. Communications from members of the public: None
  2. Communications from members of the District Board and Staff: None
  3. Acknowledgment of recent correspondence to the District: None

Consent Items:

(Any member of the Board or the public can request that an item be removed from the consent agenda. If there are no objections all items are voted upon by one motion.)

  1. Minutes of the Regular Meeting of January 25, 2007
  2. Payment authorization for bills and compensation
  3. Accept 1/31/07 monthly report on District’s current financial status
  4. Accept January, 2007 checking account statement reconciliation

A motion was made by Director Quinteros, seconded by Director Swanbeck and passed by voice vote to approve the Consent Items which include payments by check numbers 4291-4306.

Board Reports – consideration of matters relating to:

  1. President Gallagher
    1. LAFCo: At the February 21st meeting, 2 small annexations were considered and review of LAFCo policies. Three municipal reviews will be heard at the next meeting—Broadmoor PD, Colma FPD and the Town of Colma.
    2. CSDA: The meeting was February 6th and the guest speakers’ topic was working with other agencies and being prepared. The next meeting is in May.
  2. City of Daly City: Director Quinteros reported that the Daly City Planning Commission approved leasing the upper parking lot of the Cow Palace for development.
  3. City of Brisbane: Directors Swanbeck and Gallagher attended the recent CAG meeting. Director Swanbeck is going to apply to be a regular member of the CAG.

Staff Reports:

  1. Maintenance Director -- consideration of matters relating to:
    1. Monthly report on District operations and maintenance: The monthly report is self explanatory as submitted. There has been no activity out of the ordinary. Telstar verified the calibration of the new meter and a copy of their report was provided to the District Engineer.
    2. Manhole liners: Mr. Landi has begun researching liners. Each liner must be custom fit. He would like to find a liner that is adjustable. The liner would sit on the rim of the shelf of the manhole and should keep most of the water out. Approximately 4-6 manholes have been identified as potential sites for installation where puddling is a problem.

(The District Engineer arrived)

  1. District Engineer – consideration of matters relating to:
    1. CPS Meter/ readings: Historical data going back to about 1992 was analyzed. Mr. Yeager presented a graph plotting the I/I, amount billed and amount reported to SFPUC. The I/I from 1992-97/98 was relatively constant. It then spikes in 1998-99 (a wet year) and then stays relatively constant, but much higher. Mr. Yeager continued reviewing various tables prepared. The increase in housing units, does not explain the increase in the flow. It appears that there was a problem with the old meter; either with the meter or the electronics. The Engineer is preparing a letter to San Francisco. It appears that our reported flow was about 20% over what it should have been. That amounts to about $140,000 a year. Counsel thinks we can go back 3 years and perhaps farther per the contract language. All the data should be sent to San Francisco and a meeting set to discuss this matter.
    2. USPS damaged sewer: The USPS advised they were meeting with Uniacke Construction on February 16th.
    3. PG&E truck washing facility and
    4. PG&E request for reconsideration of sewer billing and
    5. PG&E temporary groundwater discharge permit: All of these issues pertain to the Martin Service Center. In regard to the truck washing facility, they requested and submitted the fee for a variance from the requirement that rain water be prevented from entering the collection system. The ground slopes toward the drain so they propose installing bumpers around the 30’x50’ area. This would prevent runoff but not rain water from entering the sewer. The volume of water if bumpers are installed, is not a large amount—possibly 4,000 a year. If they are granted a variance, they should be billed for rain water. In regard to the annual sewer service charge and the capacity entitlement, they have asked for reconsideration. One of their facilities, an office building at 731 Schwerin, has landscaping with an irrigation system. They say there is a single meter serving the office building and the irrigation. The Engineer reviewed the water meter data for that particular account and there is a definite summer/winter pattern. They have been billed on the total annual volume. If irrigation had been considered, they would have been billed for the non-irrigation season times 2. It amounts to a reduction in their billing of approximately $2,500-3,000. They were billed $17,729 for capacity entitlement. Making allowance for irrigation water that does not enter the system, the capacity entitlement would be $2,133. We have been told that the truck washing facility discharges into a storm drain; that is incorrect. They were given a credit for that. The Engineer suggests that (1) the District acknowledge there is irrigation and in the future it will be billed at the annual volume or 2 times the irrigation volume; no past credit since they received a credit for the truck washing facility—which they shouldn’t have received; and (3) we will reduce the capacity entitlement from $17,729 to $2,133. The Maintenance Director suggested they be required to install a separate meter for irrigation purposes. The Board concurred with that suggestion.

      PG&E will have to obtain an industrial discharge permit from San Francisco and the District for the truck washing facility. There was discussion about customers being referred to San Francisco to obtain permits vs. the District working for the customer. Mr. Yeager pointed out that our contract with San Francisco stipulates that they administer the industrial discharge program. We cannot determine on our own whether or not a discharge will be permitted by San Francisco.
      PG&E would like a temporary discharge permit to pump water from the Martin Street substation improvements. They were instructed on the procedure to follow.

      A motion was made by Director Quinteros , seconded by Director Tonna to grant the variance for the truck washing facility conditioned upon their obtaining an industrial discharge permit, installing bumpers and paying for the annual estimated rain water. The motion passed by a voice vote.
    6. Cow Palace: We received a letter from the Attorney General’s office which was somewhat critical of our billing practices. A response to their request for additional information was sent out today.
    7. City of Brisbane MSC: As directed at the last meeting, a letter was sent to Brisbane on February 16th explaining the situation and setting a deadline of July 1, 2008 to reestablish service.
    8. Inspection of AC force main: During a project in Simi Valley, Kennedy/Jenks inspected 45 miles of asbestos cement sewer line. Hydrogen sulfide gases which are created in sewage will attack concrete and AC pipe causing premature failures. The District’s force main is AC and the Engineer believes it should be inspected before FY07-08 budget planning. At this time, there is uncertainty regarding the length of pipe that we will be able to inspect. We may need to actually cut out a section of pipe for inspection. The force main was installed in 1971. The Maintenance Director will perform the video inspection once it stops raining. The Maintenance Director believes that a second, backup force main will be needed in the future. The Engineer said that as part of the Baylands Development, they need to grant the District an easement for a second force main. The second force main needs to be installed as part of that project; either by the developer or the District.
    9. Block Books: The County has changed their policy. You are no longer able to get complete block books—you can get individual ones but they’re not up-to-date. So the Engineer has begun creating our own block books. One shows the parcels and the streets and the other shows the parcels on the aerial map.
    10. Accacia & Velasco subdivision: The developers have asked San Francisco to consider accepting the storm water. Steve Medberry, C&C of SF, has been advised that the District has no authority over storm water; it’s Daly City’s jurisdiction. He was advised that the District would not accept any storm water would eventually flow to the Carlyle Pump Station. Mr. Medberry asked if the District would relinquish the customers to the City. He was told that they could make that request but the answer would likely be no.
      The Engineer mentioned that the January, 2007 volume of 10 million gallons is lower than any other month of January since 1994. Mr. Yeager would like to have one years readings with the new meter before meeting with San Francisco.
  2. District Counsel – consideration of matters relating to:
    1. Review and potentially approve Daly City protocol document: Continued.
  3. District Clerk – consideration of matters relating to: None

Old Business:

None

New Business:

  1. Reports on other matters: no action will be taken: None

Adjournment:

A motion was made by Director Quinteros, seconded by Director Swanbeck and passed to adjourn the meeting at 8:18 P.M. The next meeting is March 22, 2007 at 7:00 P.M.

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