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Bayshore Sanitary District

Minutes

Regular Meeting of January 25, 2007

Opening of Meeting:

The meeting was called to order by President Gallagher at 7:03 P.M.

Roll Call:

Present: Gallagher, Quinteros, Rizzi, Swanbeck, Tonna
Absent: None
Staff: District Counsel Bakker, Clerk J. Landi, District Engineer Yeager and Maintenance Director Landi
Also: Michael Pacelli (Bay Relations) and Jonathan Sharpton (Universal Paragon)

Election of Officers:

Director Quinteros made a motion to reappoint the current officers to serve for 2007. The motion was seconded by Director Swanbeck and unanimously passed by voice vote.

Oral and Written Communications:

  1. Communications from members of the public: None
  2. Communications from members of the District Board and Staff
    President Gallagher thanked John Bakker for the candy and for hosting of the holiday dinner. The Maintenance Director read Ordinance 3 passed on April 30, 1928 which he found while researching the District’s records. The ordinance prohibits the keeping or feeding of pigs or hogs within the District.
  3. Acknowledgment of recent correspondence to the District: None.

Baylands Presentation:

The President welcomed Mike Pacelli and Jonathan Sharpton who then gave the Board an overview of the planned development. The EIR process is going to begin so it seemed an appropriate time to meet with the Board. Public Hearings will start shortly. Mr. Sharpton used various visuals to make his presentation which included the following comments:

At the end of the presentation (8:00 P.M.), the meeting was briefly recessed and then reconvened at 8:08 P.M.

Consent Items:

(Any member of the Board or the public can request that an item be removed from the consent agenda. If there are no objections all items are voted upon by one motion.)

  1. (4) Minutes of the Regular Meeting of December 28, 2006
  2. Payment authorization for bills and compensation
  3. Accept 12/31/06 monthly report on District’s current financial status
  4. Accept December, 2006 checking account statement reconciliation

A motion was made by Director Quinteros, seconded by Director Swanbeck and passed by voice vote to approve the Consent Items which include payments by check numbers 4273-4290.

Board Reports – consideration of matters relating to:

  1. President Gallagher
    1. LAFCo: There was a meeting January 17th. Howard Jones is the new Chairman and Bob Craig is the Vice Chair. The Budget Committee was appointed and there was a closed session regarding the Midpeninsula Open Space District litigation.
    2. CSDA: The next meeting is February 6. The speaker will be Peter Otaki, Executive Director of Business Executives National Security.
    3. CASA Conference: President Gallagher was disappointed with the GASB presentation. Much of GASB deals with pensions and how entities have to contribute on a pay-as-you-go basis. She enjoyed learning about the Regional Training Center at the Truckee Sanitary District. She shared information on the California infrastructure ratings report; average grade was a C-. The Spring conference will be in Napa and the Summer conference will be held at Mission Bay in San Diego.
  2. City of Daly City: No update
  3. City of Brisbane: President Gallagher attended the CAC. She reported that they are looking for more representation from Daly City.

Staff Reports:

  1. Maintenance Director -- consideration of matters relating to:
    1. Monthly report on District operations and maintenance: The monthly report is self explanatory as submitted. Pump #3 runs more and needs to be overhauled or possibly replaced with a larger pump. It is not operating as efficiently as the other 3 pumps. Discussed the flow numbers which are considerably lower this year.
      The Housing Authority mainline extension has been inspected and is o.k. They need to replace the manhole cover.
    2. Manhole liners: Continued.
  2. District Engineer – consideration of matters relating to:
    1. CPS Meter/SFPUC 2006-07 billing: Since installation of the new flow meter, readings have been 25-30% less. Last year, the meter was checked by Telstar Instruments and found to be operating properly. A draw down test confirmed the lower readings. An insertion meter was installed and also verifies the reduced readings. The Engineer is confident that the old meter was not reading properly; possibly due to electronics or calibration. We need to provide San Francisco with all this information and let them know that we have been over reporting our flow. Counsel Bakker is not sure there is a statute of limitations on over reporting relative to our requesting relief from San Francisco. We do have a lot of data to use to support our claim. All the data will be reviewed to come up with a baseline. We also have the old meter should San Francisco want to conduct an inspection. The Maintenance Director suggested having Telstar reverify the accuracy of the meter and provide the District with a letter. This matter will be tabled to the February meeting.
    2. Additional Capacity Entitlement: PG&E is the only account with a balance due.
    3. U.S. Postal Service damaged sewer: The final approval to have the work done has not been issued by GSA.
    4. San Mateo County Housing Authority: We have not received the requested easement documentation. The Clerk advised Mr. Yeager that the deposit has been exhausted. They have been notified that all costs must be satisfied prior to acceptance.
    5. PG&E truck washing facility & reconsideration of sewer billing: The truck washing facility has asked for reconsideration of their sewer service charge since some water is used for irrigation. However, at the last meeting it was decided that both items will be addressed at once. PG&E contacted San Francisco re the truck washing facility and were advised that they need an industrial discharge permit. In addition to that, since rain water is indirectly being discharged into the sewer, they need to request a variance. Mr. Yeager has been advised that they will be making the necessary submissions to the City and the District.
    6. Cow Palace: A letter was sent accepting their proposed payment schedule.
    7. City of Brisbane: the Engineer provided an aerial photo showing the Municipal Services Center which indicates it is on the same parcel as the Tank Farm. In its Class 4 permit application, Brisbane indicates that they are not the owner of the parcel. The owner is Santa Fe Pacific Pipeline (SFPP). Our response to Brisbane now is that they are within 200 feet of a sewer. There was consensus among Board and Staff that a letter be sent to Brisbane advising them that (1) they are within 200 feet of a sewer; (2) provide the history on the property; (3) give them a 7/1/08 deadline to hookup to the sewer; and (4) provide SFPP with a copy. The Engineer and Counsel will draft the letter.
  3. District Counsel – consideration of matters relating to:
    1. Review and potentially approve Daly City protocol document: Continued.
  4. District Clerk – consideration of matters relating to: None

Old Business:

None

New Business:

  1. Reports on other matters: no action will be taken

None

Adjournment:

A motion was made by Director Swanbeck, seconded by Director Quinteros and passed to adjourn the meeting at 9:04 P.M. The next meeting is February 22, 2007 at 7:00 P.M.

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